Manager, Planning & Finance, Fire Services-PB532

Summary of Duties:

Reporting to the Fire Chief, the Manager of Planning and Finance, Fire Services plays a key role by contributing to the development and implementation of initiatives aligned with the London Fire Department’s (LFD) Master Plan and the City of London’s strategic plan. With a focus on continuous improvement across all administrative functions, the Manager is instrumental in the preparation of LFD business plans, budgeting processes, and data analysis. This role also oversees the acquisition of equipment, administration of asset management, and maintenance of the Records Management System and related platforms. Additionally, the Manager leads and supervises the administrative clerk team.

Work Performed: 

• Participate in the implementation of, review of and annual report relating to the LFD Fire Master Plan and the City of London strategic plan as part of the LFD Management Team by collaborating with others in identifying service delivery improvements and enhancements. 
• Collection, analysis and dissemination of data with a focus on efficient and effective delivery of LFD resources.
• In collaboration with the Finance Supports Service Area, assist with and monitor assigned budget areas in compliance with approved LFD and Corporate financial policies and procedures.
• Alongside Capital Asset Management and Finance, assist with asset management plans for vehicles, equipment and facilities.
• Provide leadership in the development, implementation and ongoing support of the Records Management System.
• Develop and implement data analysis tools (reports and dashboards) that transform data into actionable information to support operational and strategic decisions.
• In collaboration with Purchasing and Finance, monitor, assess, and renew contracts for goods and services to ensure compliance with Goods and Service Policy. 
• Monitor goals and actions in the Fire Master Plan, following up with appropriate team members to ensure completion and accurate updates. Provide updates as requested.
• Co-lead Development Charge submissions with Deputy of Operations to ensure accurate reporting and forecasting in Development Charges reporting.
• Respond to purchasing requests for goods and services, maintaining and ensuring adherence to corporate procurement policies.
• Liaise with vendors or service providers and work with them to effectively resolve issues. 
• Alongside ITS administer mobile phones, computers and devices. 
• Act as project lead with ITS and RMS supplier to support LFD’s RMS system.
• Manage a team of administrative clerks with responsibility for hiring, administration, and performance aspects of reporting employees. Respond to sensitive and confidential human resource issues as required. 
• Demonstrate commitment to anti-racism, anti-oppression, and human rights through interactions with community organizations, employees and individuals and develop and implementation of programs and protocols that reflect this commitment. 
• Promote the development of a culture of health and safety within the Department; ensure that direct reports have appropriate health and safety training and enforce safe work procedures.
• Respond to health and safety concerns, ensuring proper and efficient follow-up as well as communication back to the Joint Health and Safety Committee as applicable.
• Provide updates, information and recommendations to the Fire Leadership Team on priorities with responsibility to operationalize identified goals and strategies. 
• Prepare reports for Council and various Committees as required. Draft briefing notes for Fire Chief and Deputy City Manager(s) and communicate contents of reports as applicable.
• Implement strategies to track performance measures for Department deliverables, using appropriate data collection and analytics. Collect and analyze data from multiple sources, integrating into reports, make recommendations for decision-making, and monitor trends.
• Perform other duties as assigned. 

Qualifications: 

• Completion of a University degree in public administration, business, or finance, combined with five to seven years of progressively responsible experience developing continuous improvement programs within large organizations or equivalent combination of education and related experience. 
• Project Management Certification is an asset. 
• Demonstrated management and supervisory responsibility for direct report and project staff.
• Certification in process improvement methodologies is an asset.
• Experience working in the public sector is an asset.
• Experience working in a unionized environment is an asset.

Skill and Abilities: 

• Demonstrated knowledge and experience in general management and accounting principles.  
• Demonstrated analytical and business planning skills with a proven track record for effectively implementing and monitoring programs and services. 
• Demonstrated experience and capability to manage multiple projects that require strong leadership and change management skills.
• Demonstrated positive and proactive leadership capabilities and contracted services and consultants.
• Proven commitment to the safety of employees with knowledge of the Occupational Health and Safety Act and applicable regulations as it relates to the position. 
• Ability to provide a high level of attention to detail, make sense of data and solve problems. 
• Highly developed interpersonal and customer services skills, including conflict resolution and problem solving. 
• Experience working collaboratively with organizations, and citizens.
• Political acumen to identify and manage issues.
• Ability to understand the importance of service delivery. Computer literacy in Microsoft Office, and related software and database applications. 

Compensation & Other Information:

$105,278 - $138,095

This posting is for a permanent position being filled on a permanent full-time basis.

Standard hours of Work: Monday - Friday from 8:30 a.m. - 4:30 p.m.

Work Arrangement: On site.

These hours of work and work arrangements are subject to change in accordance with business requirements.

Police Record Check: 

The successful candidate will be required to complete a Criminal Record Check.