OAFC 2021 Board of Directors Nominations

 

OAFC 2021 Board of Directors Nominations

Information on the OAFC 2020 Board of Directors can be found below. Nominations and Standing Nominees will be listed in the following tables.
 
The OAFC 2021 Board of Directors online voting goes live at 8:30am EST on Tuesday, November 10, 2020. The 2021 OAFC Online Elections Ballot will close at 4:30pm EST on Wednesday, November 18, 2020. The Chief and Deputy Returning Officers will compile, count, and validate the ballots as well as provide the results. The Board will be announced on Thursday, November 19, 2020. A communication will be sent to all members advising of the new Board. 
 
Please note the following Directors are serving two-year terms, so they do not require a nomination
Chief Cynthia Ross Tustin Essa Township Fire Department
Deputy Chief Paul Hutt Ottawa Fire Services 
Chief and Director of Fire & Emergency Services, Mark MacDonald Belleville Fire & Emergency
Services
Deputy Chief Jeremy Parkin Rama Fire & Rescue Service
Director of Fire & Emergency Services, Chief Mark Berney Scugog Fire and Emergency
Service
Chief Jason Whiteley North Bay Fire and Emergency Services
2021 OAFC Board of Directors Nominees - DECLARED STANDING
Nominee Name Fire Department/Municipality
Deputy Chief Andrea DeJong Windsor Fire & Rescue Services
Chief Rob Grimwood Dryden Fire Service
Chief Brian Arnold
Cambridge Fire Department
Deputy Chief Monty Armstrong Guelph Fire Department
Chief Robert Collins Huntsville-Lake of Bays Fire Department
Chief Tony Van Dam Georgian Bay Township Fire Department
Chief Mark Pankhurst Kawartha Lakes Fire Rescue Service
Deputy Chief Raymond Ormerod St. Thomas Fire Department
Deputy Chief Jeremy Inglis Central York Fire Services
2021 OAFC Board of Directors Nominees (Nominated)
Nominee Name
Fire Department/Municipality
Deputy Chief Andrea DeJong Windsor Fire & Rescue Services
Chief Rob Grimwood Dryden Fire Service
Chief Rick Arnel Essex Fire & Rescue Services
Chief Brian Arnold
Cambridge Fire Department
Deputy Chief Rocco Volpe Central York Fire Services
Assistant Chief Kalpana Rajgopalan Mississauga Fire & Emergency Services
A/Chief Karen Roche Burlington Fire Department
Deputy Chief Monty Armstrong Guelph Fire Department
Chief Robert Collins Huntsville-Lake of Bays Fire Department
Chief Tony Van Dam Georgian Bay Township Fire Department
Chief Larry Brassard Gravenhurst Fire Department
Deputy Chief Jeremy Inglis
Central York Fire Services
Chief Edward Melanson
Fort Erie Fire Department
Chief Mark Pankhurst Kawartha Lakes Fire Rescue Service
Deputy Chief Raymond Ormerod St. Thomas Fire Department

OAFC 2021 Board Nominations

Section 3.4 of the OAFC By-Law No. 1: Constitution, outlines the parameters of the Board of Directors Elections and Term of Office. Last year was our first year election under the new By-Law, which meant half of the Board (six Directors) are serving a two-year term, and the other half (six Directors), are serving a one-year term. This means that for our 2021 Board of Directors Elections we will be holding an election for six (6) Directors. Section 3.4 of the OAFC By-Law No. 1: Constitution is outlined below, as well as the process for the 2021 Board of Directors Elections.
 

3.4 Election and Term of Office

a. Directors shall hold office for a term of two (2) years, provided they remain eligible under the terms of Section 2.1.1. Terms of office shall be staggered so that one-half of the terms expires each year. No Director shall be eligible to serve more than four (4) consecutive terms.

b. A Member who has served four (4) full consecutive terms shall not be eligible to serve again as a Director until the passing of one (1) year.

c. At the annual meeting of Individual Members, the Board will be elected by a majority vote of Individual Members, in Good Standing.

d. Initially, Individual Members shall elect one-half (1/2) of the Directors for a two-year term, and one-half (1/2) of the Directors for a one-year term, at an annual meeting of Individual Members. After this time, newly elected Directors shall be elected for two (2) year terms or for the duration of the remaining term if filling a vacancy.

e. Prior to the annual meeting of Individual Members, the Board shall appoint a Chief Returning Officer and a Deputy Returning Officer to conduct elections for the Board at the annual meeting of Individual Members in a manner and with a process approved by the Board.

f. A Director who is elected, or appointed, must consent to hold office as a Director within ten (10) days after the election or appointment.

 

2021 Elections Process

1.  The Executive Director will Chair the Nominations Committee. On Thursday, September 17, 2020, the Board of Directors appointed Chief Dan Heydon from New Tecumseth as the Chief Returning Officer, and Deputy Chief Gene Thompson from Cobourg as the Deputy Chief Returning Officer. 

 
2. On October 5, 2020, the online nomination section will go live on the OAFC website, accessible only by OAFC members.  Login will be required to access this section.  The section will consist of the following:
 
3. Individual Members have the opportunity to nominate another Individual Member as per section 2.1.1 and 3.4 of the By-Law No. 1: Constitution via the online board of directors’ nominations form, which will be open until October 30, 2020 at 4:30pm EST.
 

Note: Members are not permitted to self-nominate.
 
4. Members will be contacted by the OAFC by email if they have been nominated.  In addition, all nominees’ names will be posted online on the landing page of the nominations section.  In the email notification, there will be a link to the “Declaration to Stand Form”.  This form identifies that the nominee wishes to stand (or not) and includes a declaration that their membership is in good order and that they have permission from their employer.  Every nominee will be required to complete the form. 
 
All declarations must be submitted by 4:30pm EST November 6, 2020.  Names of nominees who decide to stand will be posted online on the landing page of the nominations section.

5. Once a nominee has declared standing, they may submit a campaign to the OAFC office for posting.  The campaign must include a photo, full name, title and department. Nominees may also submit up to a 500 word document outlining their campaign.  Submissions for campaigns are due no later than 4:30pm EST, November 6, 2020.
 
Note: As per Section 3.4(d) of the OAFC By-Law No. 1: Constitution, it states that initially, Individual Members shall elect one-half (1/2) of the Directors for a two-year term, and one-half (1/2) of the Directors for a one-year term. 2020 was our initial election, based on the new By-Law. Currently, we have six (6) Directors on a two-year term, and six (6) Directors serving a one-year term. For 2021, our election will be for six (6) positions, all to serve two-year terms. Those directors serving a one (1) year term are encouraged to run again at the next annual meeting.
 
6. Elections will be held as per the process outlined below.  
 

2021 Elections Process

The Ontario Association of Fire Chiefs (OAFC) 2021 Board of Directors Elections will be conducted electronically, online, through your member account on the OAFC website.  
 
Voting will take place over a nine (9) day period. The ballot link will go live on Tuesday, November 10, 2020 at 8:30am EST and will close at 4:30pm EST on Wednesday, November 18, 2020.
 
Who can vote?

As per Section 2.1.1 of the OAFC By-Law No. 1: Constitution, Individual Members are permitted to vote providing they are in good standing, as outlined in Section 2.1.1.7.
 
Proxies
 
It is anticipated that the majority of OAFC members will have the capability to access the internet (OAFC website) for online voting.  Should a member not have this capability, please contact our office and you will be provided with an accommodation process.  Proxies can be used at the AGM.  As per Section 6.9 of the 
OAFC By-Law No. 1: Constitution, an Individual Member may assign another Individual Member to represent and vote for him or her by proxy at any Meeting of Members. Proxy status for an Individual member shall be assigned in writing by the Individual Member desiring to be represented by proxy and confirmed by the Executive Director, acting reasonably. An Individual Member in Good Standing is entitled to vote in accordance with this article and may represent and vote by proxy for only one other Individual Member at any meeting of the Corporation. Confirmation of all proxies shall be delivered in writing to the President, or his/her representative, before the call to order of any Meeting of Members. 
 
How to vote
Members are encouraged to view the nomination campaigns.  Most nominees will provide their contact information in their campaigns. We encourage you to reach out to candidates should you have any questions about their campaign.
 
On 
Tuesday, November 10, 2020 at 8:30am EST, the 2021 Elections Ballot will go live online at 
www.oafc.on.ca/oafc-2021-board-directors-elections-ballot
 
Members will be required to login to their member account to access the elections ballot.  In addition, you will be required to know your member ID number, as this is the unique identifier that is required to cast your vote (you can find your member ID number by clicking the "Account" button at the very top of the OAFC website).
 
When the election link goes live, you will be required to input your member ID number and agree with the ballot declaration.  The declaration is a statement that acknowledges that you are an Individual Member in good standing, as outlined in Section 2.1.1.7 of the 
OAFC By-Law No. 1: Constitution, and that you confirm that you are using your unique member ID, username and password combination, in order to access the election ballot.
 
The list of candidates will be provided in alphabetical order (by last name). Members must vote for at least ONE (1) member, NOT to exceed SIX (6). Marking more than six candidates will VOID the ballot. Members will have the option to decline their vote.
 
It is important to note that you will only be able to vote once.  You will not be able to access your submission, or re-submit your ballot once it has been completed. Please do not hit submit until you have finalized and double-checked your ballot.
 
The OAFC 2021 Elections Ballot will close at 4:30pm EST on Wednesday, November 18, 2020.  The Chief and Deputy Returning Officers will compile, count and validate the ballots and provide the results.  The Board will be announced on Wednesday, November 19, 2020.  A communication will be sent to all members advising of the new Board. 
 

The first Board Meeting will take place on Thursday, November 19, 2020 virtually.  The Chief and Deputy Returning Officers will facilitate the process of the Executive Board elections, by way of ballot.  They will count and validate the ballots, and provide the results to the new board, then subsequently to OAFC members both through an all-member communication.
 
In the event of a tie, there will be a secondary vote between the tied individuals, held immediately after the count/validation on Wednesday, November 18, 2020. A communication will be sent to all members, advising of the tie (for clarity, the results of the election will not be shared, other than announcing the tie, and secondary vote) along with the link to a secondary ballot between the tied members. The ballot will be open until 2:00pm EST on Thursday, November 19, 2020, where the Chief and Deputy Returning Officers will compile, count and validate the ballots, and provide the results. If the result is another tie, the tie breaker will be by way of a draw. The full Board will then be announced by way of a member communication.
 
This information, including your member ID number, will be sent to you in the mail prior to November 10, 2020.  Questions about the 2021 OAFC Board of Directors Elections and voting process, can be directed to Michelle O'Hara, Executive Director by email to michelle.ohara@oafc.on.ca, or by phone at 905-426-9865 x222.
 

Provincial Advisory Committee 

A Provincial Advisory Committee (“PAC”) will be established after each Annual Meeting. It will be comprised of representatives from geographical areas designated by the Board (“PAC Leader”) in the Province of Ontario, (PAC Areas). The President shall be an ex-officio member of the PAC.
 
Individual Members interested in becoming a Provincial Advisory Committee Leader should submit their interest to their applicable PAC area. c. PAC areas are to submit the name of the Individual Member they are recommending as their PAC Leader to the Executive Director, at which time will be forwarded at the annual meeting. The Provincial Advisory appointments will be made at the first meeting of the Board of Directors following the Annual General Meeting.
 
Each Leader will be expected to participate in two (2) meetings a year with the Board of Directors. Leaders will also participate and assist in organizing any other meetings as required, in their respective geographical area.
 
The Board of Directors will set the composition and terms of reference for the Provincial Advisory Committee.
 
Questions regarding the nominations process for 2021 can be directed to Michelle O'Hara, Executive Director by email to michelle.ohara@oafc.on.ca or by calling 905-426-9865 x222.