OAFC 2021 - Exhibitors
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
About
Year after year, the Ontario Association of Fire Chiefs (OAFC) Conference and Trade Show has proven that it is the must-attend event for fire and emergency services in Canada!
The OAFC Trade Show is integral to the conference, allowing equipment and service providers to connect with all levels of fire service personnel in Ontario's $1-billion fire and emergency services market. It continues to be one of the highest rated components of our annual event. According to a 2019 delegate survey, 95% of responses indicated that next to the educational component, the Trade Show is one of the most important elements of the conference.
The OAFC Trade Show is the largest and most successful gathering of fire service manufacturers and suppliers in Canada, offering trade show attendee’s direct access to your sales team to maximize product exposure and corporate visibility.
Exhibiting at the OAFC Trade Show helps you elevate your brand's profile, provides invaluable networking opportunities, obtain important leads, and generate sales to fire departments who use this. Don’t miss your opportunity to exhibit at the premiere marketplace in Canada for fire and emergency services!
Exhibiting at the OAFC Trade Show helps you elevate your brand's profile, provides invaluable networking opportunities, obtain important leads, and generate sales to fire departments who use this. Don’t miss your opportunity to exhibit at the premiere marketplace in Canada for fire and emergency services!
Returning Features 2021:
Café Vouchers – Vouchers included in the Enhanced and Deluxe Booths options will be in $10 denominations each, with a total of $40 allowing exhibitors to use the vouchers for breakfast, coffee breaks and lunch.
Free Wi-Fi – Each booth will receive 1 complimentary Wi-Fi password for the duration of the trade show to use on one device. Total savings of $75 per password.
Water & Coffee Station – Water & Coffee station will be available at the front corner of Hall 2 for the trade show set-up.
Aisle Signs – Improved aisle signage will be included to help attendees and exhibitors locate booths.
Electronic Trade Show Passes – We will continue to use electronic trade show passes. We are very pleased to see that so many of the exhibitors were utilizing them for their clients. The wait times were greatly reduced with the barcode, express counter check in.
Improved Lead Generation
Why Participate?
Who Attends?
Connect with ALL members of the fire service! Fire chiefs, deputy chiefs, assistant fire chiefs, district chiefs, division chiefs, platoon chiefs, station chiefs, chief training officers, training officers, mechanical officers, communicators, public educators, captains, firefighters, administrative personnel, members of municipal councils and government officials.
Trade Show Highlights
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Over 160,000 square feet of products and services all dedicated to fire and emergency services. Nowhere in Canada will you have such a large gathering of fire service leaders and personnel all under one roof.
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With lead retrieval, exhibitors have the opportunity of receiving important attendee contact information - all from a simple name badge scan.
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Network with your customers! Exhibitors can attend conference evening functions and keynote sessions.
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Sponsorship and marketing opportunities are available to capitalize on your company’s investment in exhibit space by extending your branding beyond the booth.
How Else Can I Get Involved?
Are you looking for exposure and sales opportunities beyond your trade show booth? Maximize your involvement with the OAFC and its members with one of the following options:
Become an Industry Member
Industry members get discounted rates at OAFC 2021 and first opportunities for sponsorship/marketing opportunities. In addition, Industry members are included in our online directory, receive an Ontario Fire Department Directory, a set of complimentary fire department mailing labels and more. Most important, Industry membership helps support the fire service in Ontario through our programs, initiatives and advocacy. Contact the OAFC for more information on becoming and industry member.
Participate in one of the many Sponsorship Marketing Opportunities
Capitalize on your investment in exhibit space by extending your marketing message beyond the booth. Each year the OAFC offers a selection of sponsorship opportunities that help maximize product exposure and corporate visibility at our conference and trade show. With hundreds of chief fire officers attending the conference, and over 2,000 trade show guests, sponsors can leverage their brand with an elevated profile. We love to work individually with companies to discuss ideas and customize your sponsorship to ensure your return on investment. Contact the OAFC to see how you can leverage your brand at OAFC 2021.
A special thank you to the following organizations for the support of
OAFC 2019, and the fire service in Ontario!
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Association Sponsor
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Association Sponsor
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Association Sponsor
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Association Sponsor
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Association Sponsor
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Association Sponsor
Networking "FUN
Raising Night Sponsor |
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Networking "FUN
Raising Night Sponsor |
Memorial Reception Sponsor
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Trade Show Cafe Sponsor |
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| Delgate Bag Sponsor | Delegate Gift Sponsor | Lanyard Sponsor |
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| Memorial Service Sponsor | Coffee Break Sponsor |
Networking "FUN
Raising Night Prize Sponsor |
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Trade Show Front Entrance
Welcome Sponsor
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Training Track
Speaker Sponsor
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Networking "FUN Raising Night Prize Sponsor |
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Trade Show Exhibitor Prospectus - Coming Soon
Please note that all exhibitors must agree to the terms and conditions set forth in the Exhibitor Prospectus upon registration.
OAFC 2021 Date & Exhibit Hours
Friday, April 30, 2021 - 10:00am to 4:00pm
Saturday, May 1, 2021 -10:00am to 4:00pm
It is the responsibility of the exhibitor to ensure that booths are open and staffed between the show hours.
Booth materials may not be removed until the end of the show at 4pm on May 1. Failure to comply with this ruling will result in a $250 penalty, invoiced to the company following the show.
OAFC 2021 Location
The International Centre, Halls 2/3/4
6900 Airport Rd, Mississauga, ON L4V 1E8
Tel: (905) 677-6131
OAFC 2021 Show Management
Kris Newton, Trade Show Manager
Ontario Association of Fire Chiefs
Phone: 905-426-9865 x224
Toll Free: 1-800-774-6651
OAFC 2021 Accommodations
MAIN CONFERENCE HOTEL
Holiday Inn Toronto International Airport
970 Dixon Road, Toronto, ON
Additional Accommodations:
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The Westin Toronto Airport, 950 Dixon Road**
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Embassy Suites Hilton Toronto Airport, 262 Carlingview Drive**
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Toronto Airport Marriott, 901 Dixon Road
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DoubleTree by Hilton Toronto Airport, 925 Dixon Road
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Hilton Toronto Airport Hotel & Suites, 5875 Airport Road
** OAFC has room blocks at these hotels
Rates and room block information will be available on our website in late Fall 2020.
Hospitality rooms at the conference hotel are available to sponsors only. Contact show management for more information.
NOTE: The OAFC does NOT use housing companies for accommodations. If you are contacted by one, it is NOT authorized by the OAFC
Additional accommodation information will be available on our website at:
OAFC 2021 Trade Show Exhibit Options
| Booth Options |
Inclusions
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Deluxe Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: Black carpet, 2 chairs, 1- 8 foot draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers.
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Additional Deluxe Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: Black carpet, 2 chairs, 1- 8-foot draped table, side/rear drape, passes for 2 to attend keynote both days.
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Enhanced Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 2 chairs, 1- 8-foot draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers.
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Standard Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 2 chairs, 1- 8-foot draped table, side/rear drape, wireless internet during show, guest passes, access to conference evening functions, passes for 3 to attend keynote both days.
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Additional Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 2 chairs, 1- 8-foot draped table, side/rear drape, passes for 2 to attend keynote both days.
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Fire Vehicle Space 8x40
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 1 vehicle with no display**(see above), wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers. **Fire Vehicle Space display restrictions: Exhibitors are permitted to display: 1 pop up banner, 2 chairs, with materials displayed on fire vehicle.
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Additional Fire Vehicle Space 8x40
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 1 vehicle with no display** (conditions apply), passes for 2 to attend keynote both days.
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Outdoor Demo Space 8x45
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Inclusions: 1 outdoor vehicle space, passes for 2 to attend keynote both days. Note: You MUST book an indoor space, under the same company name in order to secure outdoor demo space. If you would like to just book an outdoor demo space, please contact OAFC for rates.
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Fire Vehicle with Display Space
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 1 vehicle, display, wireless internet during show, power (1500watt, 120v duplex outlet) lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers.
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| Feature Space |
Inclusions: 2 chairs, 2 - 8 foot draped tables, 1 power (1500watt, 120v duplex outlet) drop, wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 5 to attend keynote both days and $80 worth of lunch vouchers, logo on floorplan. Feature spaces are available by a square foot price. Please note feature spaces are a minimum of 3000 sq. ft. Please contact Kris Newton at kris.newton@oafc.on.ca or 905-426-9865 x224 for more information and to book space.
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Additional Items
Power (1500watt, 120v duplex outlet)…...……...Coming Soon
Lead Retrieval………………..…………..………..Coming Soon |
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All booths include name and booth number online, in delegate brochures, aisle carpeting and 24 hour general security for set-up, show and dismantling.
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Contact Kris Newton, at kris.newton@oafc.on.ca or 905-426-9865 x224 Events & Trade Show Manager for pricing on feature spaces which are offered by the square foot. Please note feature spaces are a minimum of 3000 sq. ft.
If you require booth carpeting, furniture, storage, AV, Customs, shipping or cleaning the order forms are can be found at www.oafc.on.ca/event/trade-show
All booths include name and booth number online and in delegate brochures, aisle carpeting and 24-hour general security for set-up, show and dismantling.
To ensure safe and timely arrival of your items, we encourage you to use Stronco, our show services provider. We cannot guarantee that your shipment will be signed for or accepted if not received by Stronco.
OAFC 2021 Move In
The International Centre, Halls 2/3/4
Truck Wash
Thursday, April 29 .....................................................6:00am
Vehicles Only
Thursday, April 29 .....................................................7:00am
Booth Set-up
Thursday, April 29 ......................................12:00pm–5:00pm
Final preparations
Friday, April 30 ..............................................7:00am–9:30am
Vehicles, that are part of the trade show, can be parked overnight on Wednesday, April 28, 2021. Parking lot security will be provided on Wednesday night until Thursday morning. An email will be sent closer to the trade show date with a map of the area that will be used.
Exhibitor vehicle move in will be on Thursday, April 29, 2021 starting at 7:00am. Vehicles will be directed in according to the order determined by the OAFC staff. All vehicles must be ready to enter the exhibit hall at 7:00am.
Move in for the Exhibitor Outdoor/Demo space may take place any time after 7:00am on Thursday, April 29, 2021. All displays must be ready at 9:30am on Friday, April 30, 2021. Security for the Exhibitor Outdoor/Demo space will start at 5:00pm on Thursday, April 29, 2021 and conclude Saturday, May 1 at 5:00pm.
You MUST book an indoor space, under the same company name in order to secure outdoor demo space. If you would like to just book an outdoor demo space, please contact OAFC for rates. Complimentary coffee, tea and water will be available on the day of move-in starting at 7:00am in the front of Hall 2.
Exhibitor registration and booth move-in and set-up will begin at 12:00pm on Thursday, April 29, 2021 at the entrance to the exhibit halls at the back of Halls 2.
* Fire service cadets will be available from 1:00pm until 5:00pm on Thursday, April 29 and 8:00am on Friday, April 30 to assist Exhibitors with move in. They will also be available on Saturday, May 1 to assist Exhibitors with move out. Exhibitor set up will close at 5:00pm on Thursday, April 29 and resume at 7:30am on Friday, April 30. All exhibitors are to be completely set up in their designated booth(s) by 9:30am on Friday. Doors open to the Trade Show at 10:00am.
Please note that The International Centre deems the trade show floor a construction site therefore no one under 16 years of age is allowed on the trade show floor during move-in.
OAFC 2021 Move Out
Saturday, May 1 .............................4:00pm – 8:00pm
It is the responsibility of the exhibitor to ensure that booths are cleared, and all exhibit materials are removed from the exhibit area between 4:00pm & 8:00pm on Saturday, May 1. Any freight/booths that have not been removed/picked up by 8:00pm on Saturday, May 1, will be removed/forced from the floor at the exhibitor’s expense.
From a health and safety perspective, we ask that trucks not be started until 4:30pm. This allows an opportunity for booth vendors to pack up and leave before the trucks are started, which creates exhaust fumes.
*Fire service cadet volunteers will be available to assist exhibitors with move out. It is understood and agreed that any materials remaining after the above time will be removed and stored at the exhibitor’s expense.
Insurance and Safety
While every precaution is taken to safeguard exhibits, Show Management and The International Centre do not assume responsibility for the safety of exhibits against robbery, fire, damage, accidents or any cause whatsoever, whether during move in, show time or move out periods. In all cases, exhibitors must insure their goods and exhibits against such losses. Entry into storage and loading areas is at the exhibitor’s risk.
Show Management and The International Centre do not assume responsibility for personal injury due to accidents of any cause whatsoever.
Security of Exhibitor's Property
The Trade Show will have 24-hour security; however, Show Management accepts no responsibility or liability for loss or damage to merchandise or display material.
Security will be on duty throughout move-in, show days and nights, and move-out. These people are there to safeguard your interests. Please extend them your fullest cooperation. You can assist by not bringing into the Trade Show halls during move in or take down any person not directly involved in the set up or dismantling of your display.
Exhibitors are asked to contact the Show Office IMMEDIATELY if losses are experienced, so that an investigation can be conducted.
The International Centre and the Association are not responsible for the protection or security of exhibits, merchandise, or personnel against robbery, theft, damage by fire, damage by water, accident or any other cause. In all cases, exhibitors should provide their own insurance.
Security staff will be present in the exhibit area during those times when exhibitors are not required to be in attendance. The presence of security staff does not constitute acceptance of any responsibility by the Association and the International Centre for security of the exhibitor’s possessions, but is a service rendered only to assist the exhibitor during the show.
Cancellation by Exhibitor
There is an administrative fee of $500.00 for all cancellations. In the event of a cancellation by an exhibitor after March 2, 2021, the OAFC Show Management shall retain the exhibit fee unless a suitable replacement exhibitor can be found to purchase the space. All cancellations must be received in writing. No refunds will be given after March 2, 2021.
OAFC 2021 Conduct
The exhibitor agrees to use the said space solely for the display and/or sale of his product and/or service manufactured, distributed or sold as a bona fide sales agency (incorporated with the laws of Canada as such).
He/she agrees not to sublet, assign or share any part of the exhibit space with any other manufacturer; distributor; wholesaler; jobber; sales agency or person or to allow orders to be taken within the exhibitor’s space by any person other than the exhibitor’s own employees or agents.
Exhibitors are responsible for and agree to make good any damages to the building or show equipment caused by their occupation of the space.
Booths must be staffed at all times during the show hours and alcoholic beverages are not to be served.
Any flashing or strobing lights on display (whether on a vehicle or part of your booth display) must only be used when demonstrating your product to a potential customer. Some individuals can experience disorientation, vertigo, photosensitive epilepsy and nausea-inducing effects of a strobe or ongoing flashing lights. For safety reasons, please keep these types of lighting to a minimum.
Exhibitors are not to accost attendees in the aisle or in other exhibitor’s booths. Any breach of this regulation will be dealt with severely. Handouts of promotional material or product are strictly prohibited outside the confines of your exhibit space.
Photographing another exhibitor’s display is not permitted without consent of the exhibitor. In addition, exhibitors are reminded that visiting other booths is by invitation only and are requested to observe this fundamental courtesy at all times.
Violation of any of the above mentioned conditions could result in the immediate cancellation of the exhibitor’s contract and all funds due or paid will be forfeited, and will result in immediate eviction from the show.
Liability and Indemnification
Exhibitors are responsible for any and all damage to The International Centre facilities and equipment, whether caused by transportation, installation or dismantling of displays, posters, signs; whether this damage is caused by those in attendance, or the exhibitor’s employees and/or guests.
The Association and the International Centre will not be responsible for loss and/or damage or injury, no matter how caused, to exhibits, merchandise, or personnel, while such are on the property of The International Centre.
The Exhibitor (Lessee) agrees that they will indemnify and save harmless at all times the Association and The International Centre from all claims, demands, suits, or actions of any kind, including claims or rights created by statute for loss, expense, damage, or injury (including death), to persons or property, caused or contributed to by reason of the exhibitor’s occupation of the exhibit space, or by any act or omission of the exhibitor in connection with their delivering, setting up, or dismantling their exhibit, or by reason of the exhibitor failing to comply with provisions of this agreement.
Exhibitors shall provide their own comprehensive public liability insurance and proof must be provided to Show Management prior to Show set up.
Please Note:
Completing registration online indicates that you have read and agreed to the following Terms and Conditions as outlined in this Exhibitor Prospectus and as follows:
Terms and Conditions of Contract between the “Exhibitor” and the Ontario Association of Fire Chiefs. ("Management")
1. Management reserves the right to alter or change the space assigned to the Exhibitor. Management further reserves the right, at its sole discretion to change the date or dates upon which the show is held, or to cancel the show, and shall not be liable in damages or otherwise by reason of any such change or cancellation, other than to refund in full any amounts paid by the Exhibitor to Management.
2. The Exhibitor shall comply with all rules and regulations by Management for the show and agrees that Management’s decision to adopt and enforce any such rule or regulation shall be final and binding.
3. The Exhibitor is responsible for compliance with all applicable law, bylaw, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply.
4. The Exhibitor shall indemnify and hold Management harmless from and against any loss, injury or damages whatsoever suffered by Management as a result of the Exhibitor’s failure to comply with the terms and conditions of this contract or as a result of the Exhibitors participation in the show, including without limitation, any third party claim against Management with respect to loss, injury or damage sustained or suffered by any other exhibitors, the owner of the building, attendees of the show, and their respective directors, officers, agents and employees.
5. This contract may be canceled by either party provided written notice is received by the other by March 2, 2021, in which case all monies paid by the Exhibitors will be refunded less an administration fee of $500 per booth. If the Exhibitor cancels after such date, it will be responsible for the full contract price.
6. Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if, in Management’s opinion, their conduct or presentation is objectionable to Management or to other show participants.
7. Exhibitor’s display must comply with all requirements of Management and of the owner of the building, including maximum height requirements. The Exhibitor must provide at least one, and not more than three, staff per booth/marketplace, to maintain display during show hours. The Exhibitor agrees to confine its presentation to the contracted space only.
8. All goods shipped to the show must be clearly marked with the name of the Exhibitor and the number of the display space. Goods must not be shipped to the show with any shipping charges to be paid on arrival as any such goods will not be accepted by Management. Management assumes no responsibility for loss or damage to the Exhibitor’s goods or property either before, during or after the show. (Do not ship to the site prior to the move-in date as they cannot store it).
9. In consideration of the Exhibitor’s participation in the show, the Exhibitor hereby releases Management, its directors, officers, agents and employees from any and all claims, losses, or damages whatsoever suffered or sustained by the Exhibitor in connection with its participation in the show, including, without limitation, any claims for loss or theft of property, personal injury, or loss of business or profits, whether arising from any act of Management or otherwise.
10. The Exhibitor is responsible for the placement and cost of insurance relating to its participation in the show. The Exhibitor shall carry liability insurance of $2 million with a $500 deductible, as well as such additional insurance as may be required by Management. The Exhibitor agrees to furnish to Management, certificates of insurance pertaining to all policies of insurance carried by the Exhibitor together with satisfactory evidence from the insurers of the continuation of such policies. If the Exhibitor fails to comply with any of the foregoing, in addition to any other rights or remedies available to Management at law or under this contract, Management shall have the right to take possession of the display space for such purposes as it sees fit and the Exhibitor will be held liable for the full contract price for the said space.
11. The Exhibitor agrees that no display may be dismantled, or goods removed during the entire run of the show or a penalty of $250.00 shall be paid. The Exhibitor agrees to remove the exhibit, equipment and appurtenances from the show building by the final move out time. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by Management.
12. The Exhibitor will comply with the rules and regulations of any unionized contractors, which may be selected by Management to service the exhibitors. Any dispute between the Exhibitor and any such contractor or union representative will be referred to Management for resolution, whose decision shall be final and binding on all parties.
13. Management reserves the right to cancel this contract and to withhold possession of the space or to expel the Exhibitor there from if the Exhibitor fails to comply with any terms and conditions of this contract or the show rules and regulation, in which case the Exhibitor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting Management’s other rights and remedies at law under this contract as a result of such failure to comply.
A downloadable/printable copy of the 2021 prospectus is coming soon. Below please find the 2019 Post-Trade Show Report.
| Downloads | |
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Download a copy of the 2021 Trade Show Exhibitor Prospectus.PDF Coming Soon
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OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
OAFC 2021 Trade Show Exhibit Fees
Once again, the OAFC is offering incentives to exhibitors in order to secure their booth space early. The following options are available to vendors for the 2021 show:
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Pay your entire booth fee by cheque or EFT, before October 1, 2020 and save 5% on your booth fees.
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Pay only 25% of your fee now, and your booth selection will be held until January 15, 2021. All booths secured with a deposit must be paid in full by January 15, 2021. Any booths not paid in full by the deadline, will be released.
To take advantage of the 25% deposit option, register and select INVOICE as your payment option and in the additional comments field put “25% deposit”.
Registration opens first to sponsors, then to OAFC Industry Members, then to 2019/2020 exhibitors and then it opens to any potential vendor. The dates for registration are as follows:
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Opens for SPONSORS ONLY: Coming Soon
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Opens for INDUSTRY MEMBERS ONLY: Coming Soon
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Opens for 2019/2020 EXHIBITORS: Coming Soon
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Open to ALL POTENTIAL EXHIBITORS: Coming Soon
| Booth Options | Inclusions |
|---|---|
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Deluxe Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: Black carpet, 2 chairs, 1- 8 foot draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers.
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Additional Deluxe Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: Black carpet, 2 chairs, 1- 8-foot draped table, side/rear drape, passes for 2 to attend keynote both days.
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Enhanced Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 2 chairs, 1- 8-foot draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers.
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Standard Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 2 chairs, 1- 8-foot draped table, side/rear drape, wireless internet during show, guest passes, access to conference evening functions, passes for 3 to attend keynote both days.
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Additional Booth 10x10
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 2 chairs, 1- 8-foot draped table, side/rear drape, passes for 2 to attend keynote both days.
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Fire Vehicle Space 8x40
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 1 vehicle with no display**(see above), wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers. **Fire Vehicle Space display restrictions: Exhibitors are permitted to display: 1 pop up banner, 2 chairs, with materials displayed on fire vehicle.
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Additional Fire Vehicle Space 8x40
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 1 vehicle with no display** (conditions apply), passes for 2 to attend keynote both days.
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Outdoor Demo Space 8x45
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Inclusions: 1 outdoor vehicle space, passes for 2 to attend keynote both days. Note: You MUST book an indoor space, under the same company name in order to secure outdoor demo space. If you would like to just book an outdoor demo space, please contact OAFC for rates.
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Fire Vehicle with Display Space
Member Rate: Coming Soon
Non-Member Rate: Coming Soon
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Inclusions: 1 vehicle, display, wireless internet during show, power (1500watt, 120v duplex outlet) lead retrieval, guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of lunch vouchers.
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Feature Space
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Inclusions: 2 chairs, 2 - 8 foot draped tables, 1 power (1500watt, 120v duplex outlet) drop, wireless internet during show, lead retrieval, guest passes, access to conference evening functions, passes for 5 to attend keynote both days and $80 worth of lunch vouchers, logo on floorplan. Feature spaces are available by a square foot price. Please note feature spaces are a minimum of 3000 sq. ft. Please contact Kris Newton at kris.newton@oafc.on.ca or 905-426-9865 x224 for more information and to book space.
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Additional Items
Power (1500watt, 120v duplex outlet)…...……...Coming Soon
Lead Retrieval………………..…………..………..Coming Soon |
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All booths include name and booth number online, in delegate brochures, aisle carpeting and 24 hour general security for set-up, show and dismantling.
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Non-Profit Booth Requests
Each year the OAFC Trade Show offers a selection of complimentary booths to non-profit organizations who contribute in a positive way to the fire service. The complimentary booths are selected at the discretion of the OAFC. All requests will be considered on a case-by-case basis and will depend on available space. Space is not allocated until April 1, 2021.
If you are interested in submitting a request for a complimentary booth, please complete the following form below http://www.oafc.on.ca/complimentary-booth-request-form
If you are interested in submitting a request for a complimentary booth, please complete the following form below http://www.oafc.on.ca/complimentary-booth-request-form
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Trade Show Floor Plan
Exhibitors can select their booth's by clicking on the image below, to access our interactive online floor plan. Make note of your booth selection and be sure to add it to the registration form.
Click on floor plan to see which booths are available.
2020 Exhibitors Last Updated - March 12, 2020
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Company
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Booth #
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Feature Are 6
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T25
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1913
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Feature Area 9
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2019
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1710
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1238
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1910
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1810
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1230, 1212
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1331
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T01
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1305
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1206
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1228, 2023
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1430
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Feature Area 7
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Feature Area 8
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T21
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1712
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1423
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Feature Area 12
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1523
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Feature Area 10, T23
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|
1526
|
|
|
1917
|
|
|
510
|
|
|
T07
|
|
|
1327
|
|
|
1438
|
|
|
1535
|
|
|
T24, 1214, 1312, Feature Area 3, T03
|
|
|
1313
|
|
|
1634
|
|
|
2038
|
|
|
1530
|
|
|
1339
|
|
|
1938
|
|
|
1630
|
|
|
1714
|
|
|
T20
|
|
|
2031
|
|
|
1911
|
|
|
1931
|
|
|
1813
|
|
|
2010
|
|
|
1234
|
|
|
1226, 1210
|
|
|
1424
|
|
|
1316
|
|
|
Feature Area 1
|
|
|
1818
|
|
|
2013
|
|
|
1236
|
|
|
1622
|
|
|
1912
|
|
|
1728
|
|
|
1437
|
|
|
1334
|
|
|
1338
|
|
|
T06
|
|
|
T26
|
|
|
1531
|
|
|
1631
|
|
|
1200
|
|
|
1623
|
|
|
1522
|
|
|
1811
|
|
|
1310
|
|
|
1322
|
|
|
T17
|
|
|
1224
|
|
|
Feature Area 11
|
|
|
2022
|
|
|
1816
|
|
|
Feature Area 5
|
|
|
1917
|
|
|
T05
|
|
|
1536
|
|
|
1834
|
|
|
1422
|
|
|
1723
|
|
|
1311
|
|
|
1303
|
|
|
1839
|
|
|
1722
|
|
|
1534
|
|
|
2034
|
|
|
1202
|
|
|
1335
|
|
|
1814
|
|
|
1330
|
|
|
1624
|
|
|
1319
|
|
|
Feature Area 4
|
|
|
1817
|
|
|
1918
|
|
|
1328
|
|
|
1716
|
|
|
1434
|
|
|
Feature Area 2
|
|
|
1314
|
|
|
1301
|
|
|
2012
|
|
|
2018
|
|
|
1635
|
|
|
1324
|
|
|
T02
|
|
|
1204
|
|
|
1222
|
|
|
1325
|
|
|
1329
|
|
|
1415
|
|
|
T19
|
|
|
1731
|
|
|
2024
|
|
|
1626
|
|
|
1539
|
|
|
500
|
|
|
1326
|
|
|
1923
|
|
|
1930
|
|
|
T27, 1015
|
|
|
1830
|
|
|
1725
|
|
|
1819
|
|
|
1823
|
|
|
1425
|
|
|
2039
|
|
|
T16
|
|
|
1439
|
|
|
1734
|
|
|
1413
|
|
|
1429
|
|
|
1315
|
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Exhibitor Forms
To help make your show experience a success, the following service order forms are available for you for items that may/may not be included in your booth fee. Please click on the applicable form to download.
Please note, as services become available they will be added to this section. Updated forms coming soon
Please note, as services become available they will be added to this section. Updated forms coming soon
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SERVICES
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SUPPLIER ORDER FORM
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|---|---|
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Staff Name Badge Order Form and On-Site Contact Information
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Lead Retrieval
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Coming soon
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Show Tech
Rental Lighting Temporary
Electrical Services
Sign & Banner Hanging (as per Show Management’s Rules & Regulations)
Mechanical Services (such as compressed air, water lines, drains, etc.)
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|
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Stronco
Customs and Transportation Kit
Furniture & Drapery, Draped Tables, Carpet, Premium Furniture, Modular Elements
Turnkey Package, Exhibit Packages
Pop-Up Display, Material Handling
Advance Warehousing, I & D, Signage
Plants
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Show Services
To Order
To register you will be required to enter your booth # & OAFC Trade Show Code #484153111
If you need further assistance, please contact Stronco at 1.800.665.2621
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Freeman AV
Audio/Visual Rentals
Internet Services |
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The International Centre Forms |
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Tone-Gar Security
Booth Security Services
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Caldas Booth Cleaning Services
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Caldas Booth Order Form 2021.pdf |
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Venue Information
SHOW LOCATION:
The International Centre
Halls 2, 3 & 4
6900 Airport Rd, Mississauga, ON L4V 1E8
Tel: (905) 677-6131
The International Centre is one of the only privately-owned trade and consumer show and conference facilities in Canada. They have a 45-year history of hosting memorable events and building long-lasting relationships with their clients.
Building Amenities
The International Centre has a wide range of services and amenities located throughout the premises to help make your experience in our facility both satisfying and successful.
Services include:
Services include:
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Free onsite parking for over 5,000 vehicles. Electric vehicle charging stations available outside the conference centre.
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Wireless internet throughout the building.
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Complimentary Wi-Fi available for visitors and attendees in all public lobbies, conference centre, Craft Eatery, connector building, Aviation Ballroom. This service is perfect for individuals who are looking to check email, perform light web-surfing, or connect into their social media.
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Conveniently located cash machines and public telephones.
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Taxi phones located at all hall entrances.
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Wheelchairs may be available on a show by show basis; please contact the show directly for more information.
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Accessible washrooms with baby-changing stations located in each hall and conference centre.
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It is the policy of The International Centre to provide a smoke-free and vape-free environment for its staff, tenants and visitors. We ask that you not smoke, vape, or use any tobacco products inside the facility
Directions
For map, please visit: http://www.internationalcentre.com/facility/directions
Trevelling by car:
Travelling East on Highway 401
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Take Hwy. 401 East to Hwy. 427 North
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From Hwy. 427 North, exit at Dixon Rd and turn left at lights
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Follow Dixon Rd. (which becomes Airport Rd.) for approx. 4 km
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Follow the signs to the International Centre
Travelling West on Highway 401
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Take Hwy. 401 West to Hwy 409
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Exit at Airport Rd. and turn right
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Continue along Airport Rd., for approx. 3 km.
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Follow the sign to the International Centre.
Travelling East or West on Highway 407
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From Hwy. 407, exit at Airport Rd., and go South
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Continue along Airport Road for approx. 5km.
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Enter International Centre from Airport Rd., one light South of Derry Rd.
QEW
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Take QEW to Hwy. 427 North
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From Hwy. 427 North exit at Dixon Rd. and turn left a lights
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Follow Dixon Rd. (which becomes Airport Rd.) for approx. 4 km
-
Follow the signs to the International Centre
Travelling by bus
A bus stop is located near the Main Entrance of The International Centre on Airport Road.
For current bus transit times and locations, please call Mississauga Transit at 905.615.4636 or visit www.mississauga.ca/portal/miway. Travelling from Toronto, please visit www.ttc.ca/Routes
For current bus transit times and locations, please call Mississauga Transit at 905.615.4636 or visit www.mississauga.ca/portal/miway. Travelling from Toronto, please visit www.ttc.ca/Routes
Travelling by train
The Malton GO Station is located adjacent to The International Centre across the railway tracks. Please use the tunnel walkway between the Malton GO Station and The International Centre.
For current train transit times and locations, please call GO Transit at 1.888.438.6646 or visit www.gotransit.com.
Travelling by plane
The International Centre is located approximately 3 kilometers from Toronto’s Pearson International Airport (YYZ) on Airport Road.
Many taxi and limosine services are on stand-by at each terminal.
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Hotel Accommodations
MAIN CONFERENCE HOTEL
Holiday Inn Toronto International Airport Hotel & Conference Centre
970 Dixon Road, Toronto, Ontario
The Holiday Inn Toronto International Airport is newly renovated, conveniently located minutes from Toronto's Pearson International Airport and The International Centre. Easy access to highway 401, 427 and 407 will put guests just minutes away from Toronto attractions. Guests can take advantage of a 24-hour airport shuttle service and accessible location.
The hotel boasts 451 restyled guest rooms and suites to complement the inviting lobby, public area and flexible conference space. Their redesigned restaurant, Bistro YYZ will tempt your pallet for breakfast lunch or dinner offering an array of beer and wines. What would an airport hotel be without a coffee bar for the early morning departures; Seattle's Best is now serving at 6:00am.
The quality and quiet comfort of the newly renovated guest rooms offer you an oasis of pampering. Relax in a room with heated bathroom floors, pillow-top mattress with hypo-allergenic duvets, free Wi-Fi Internet access and a 27-inch flat screen TV with enhanced cable.
Phone Number: 416-675-7611
Dining Options
Bistro YYZ, Restaurant and Lounge – Located in the hotel
The hotel's Bistro YYZ has an extensive collection of Wines, and Micro Brews for your enjoyment. This is the ideal place to relax with friends or meet clients while you sample our trendy libations. Serving breakfast, lunch and dinner daily.
Ruth's Chris Steak House – Located on property of hotel.
Recently opened Ruth's Chris Steak House specializing in serving aged USDA Prime steaks, broiled in a trademark 1800 degree oven and served on a plate heated to 500 degrees to ensure the steak stays "sizzling" hot. To experience fine dining at its best, follow the sizzle right out our front door to the newest location of Ruth's Chris.
Lone Star Texas Grill - 930 Dixon Road (3 minute walk from hotel)
Lone Star has been bringing Canadians a wide range of tastes from every corner of Texas for over 30 years. We use only the freshest ingredients to give our food the big, bold Texas taste that everyone loves.
The Keg Steakhouse and Bar - 927 Dixon Rd (5 minute walk from hotel)
The Keg is uniquely higher end of the casual dining restaurant experience, focusing on customers looking for high-quality steak and prime rib at an affordable price. Great steaks, a casual atmosphere and friendly, very knowledgeable service have become trademarks of The Keg since the first Keg restaurant opened in 1971.
Turtle Jack's Muskoka Grill - 925 Dixon Road (5 minute walk from hotel)
Turtle Jack’s is a premium restaurant that offers delicious, fresh food served with the same fun, relaxed hospitality one enjoys with family and friends at the cottage. Guests are greeted by our team as newly met friends, and then indulged with flavourful menu items prepared fresh each day by our talented kitchen team.
OAFC 2021 Additional Accommodations
The Westin Toronto Airport
950 Dixon Road
Toronto, ON, M9W 5N4
416-675-9444
Proximity to Holiday Inn Toronto International Airport Hotel & Conference Centre: 1-minute walk. The OAFC has a room block at the Westin for the Conference and trade show
Recently renovated and brimming with modern style, The Westin Toronto Airport offers a gateway to the best of the area. The hotel is adjacent to Toronto Pearson International Airport (YYZ) and offers a complimentary 24-hour, dedicated, airport shuttle.
Make yourself at home in sophisticated guest rooms, which offer contemporary amenities and perks including signature Westin Heavenly® Beds. Stop by one of our sleek new restaurants, which offer flavourful cuisine, great cocktails, and convenient to-go items. Or plan your next airport-area event in one of our hotel's intuitively designed venue spaces, which include an elegant banquet hall and a scenic outdoor space.
Rates & Reservations
Rates: Traditional, Guest room, 1 King – Coming Soon
Parking: Coming Soon
Check In: 3PM
Check Out: 12PM
Reservations: Coming Soon
Embassy Suites by Hilton Toronto Airport
262 Carlingview Dr, Etobicoke
(416) 674-8442
Rates & Reservations
Rates: Traditional, Guest room,
1 King Suite – Coming Soon
1 King Suite – Coming Soon
Parking: Coming Soon
Check In: 3PM
Check Out: 12PM
Reservations: Coming soon
Proximity to Holiday Inn Toronto International Airport Hotel & Conference Centre:
3-minute walk. The OAFC has a room block at the Embassy Suites for the Conference and trade show
3-minute walk. The OAFC has a room block at the Embassy Suites for the Conference and trade show
OAFC 2021 Additional Accommodations
There are numerous hotels near the main conference hotel. The following is a list of hotels that are no more than a 5-minute walk to the Holiday Inn. The OAFC has not secured a room block at these properties.
Toronto Airport Marriott
901 Dixon Rd, Etobicoke, ON M9W 1J5
(416) 674-9400
Proximity to Holiday Inn Toronto International Airport Hotel & Conference Centre: 5-minute walk
DoubleTree by Hilton Toronto Airport
925 Dixon Rd, Etobicoke, ON M9W 1J8
(416) 674-2222
Proximity to Holiday Inn Toronto International Airport Hotel & Conference Centre: 4-minute walk
Hilton Toronto Airport Hotel & Suites
5875 Airport Road, Mississauga ON L4V 1N1
Phone: 905-677-9900
Proximity to Holiday Inn Toronto International Airport Hotel & Conference Centre: 10-15-minute walk (furthest away)
Website: https://www3.hilton.com/en/hotels/ontario/hilton-toronto-airport-hotel-and-suites-YYZHIHH/index.html
UNAUTHORIZED SOLICITATION WARNING REGARDING HOTEL/HOUSING FOR OAFC 2021.
The OAFC has experienced ongoing, unauthorized hotel reservation service providers contacting a number of companies exhibiting at OAFC 2021, using our name and referencing our trade show. We have not authorized any company to solicit reservations on our behalf. No other service provider is representing the OAFC, nor has the OAFC authorized them to use your name or our name/trademarks on information they send out to exhibitors. Do not respond to calls from reservation companies or anyone claiming to be from the hotel.
These types of companies offer a pre-paid hotel reservation service and we believe that exhibitors and attendees need to be extremely careful when dealing with them, as substantial booking fees (up to 25% of the booking) are charged, in addition to the hotel price. These types of companies operate very stringent cancellation policies and are not always transparent on their fees or services upfront.
The following list are unauthorized providers that we are currently aware of. (Please note there may be additional companies of which we are not aware.) If you are contacted by one of the companies listed below that are offering hotel reservation services for OAFC 2020, we urge you to proceed with extreme caution before signing agreements issued by these organizations or others soliciting the same “deals.”
The following list are unauthorized providers that we are currently aware of. (Please note there may be additional companies of which we are not aware.) If you are contacted by one of the companies listed below that are offering hotel reservation services for OAFC 2020, we urge you to proceed with extreme caution before signing agreements issued by these organizations or others soliciting the same “deals.”
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Convention Hotel Management
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Convention Housing Services
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EHS Exhibitors Housing Services
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Expo Housing/Expo Marketing
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Room Connections
-
Rooms Connect, Limited
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Tira Convention Travel Management
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Global Corporate Consultants Inc.
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Global Housing Management
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Trade Show Housing
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TravelEra
Please be assured that the OAFC is committed to providing you with quality services to make your exhibiting experience positive; we will vigorously pursue these organizations to prevent further, unauthorized contact.
If you have any questions or would like to report an incident, please contact Kris Newton, Events & Trade Show Manager by email to kris.newton@oafc.on.ca or call 905-426-9865 x224
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Sponsorship Opportunities - Coming Soon
Engage the customers you need to grow your business and show authority as a leader in the fire service by choosing to take part in a strategic sponsorship opportunity at OAFC 2021. Our sponsorship packages are powerful ways to build brand recognition, build personal connections, maintain customer loyalty, identify new markets and help achieve your marketing goals. Whether you choose one of our packages or, would like to create your own custom program to fit your specific return on investment, our sponsorship opportunities help you focus directly on your desired audience. In addition, you can be proud to know that your sponsorship commitment goes to support the fire service in Ontario in helping our fire service leader's further advocacy efforts in regard to public and firefighter safety.
The Ontario Association of Fire Chiefs programs are geared to everyone working in fire and emergency services, or a related sector. Fire chiefs, senior fire officers, company officers, firefighters, training officers, communicators, public educators, fire prevention officers, airport rescue and firefighting personnel, mechanical officers, and municipal officials from across Ontario come together for professional development, networking and collaboration. Attendees walk away with innovative information that covers all areas of the fire service, including technological advances, real-life fire incidents, navigating the political environment, public and life fire safety, management/leadership development and more.
In the evening participants enjoy exciting functions allowing them to expand their networking potential with other fire service leaders and with companies such as yourself. On Friday and Saturday, attendees explore the trade show, the largest fire and emergency equipment show in Canada! Over 2,000 fire service personnel visit 160,000 square feet of booths and fire emergency service vehicles on display.
OAFC 2021 is the largest of its kind in Canada and offers something for everyone in today's fire and emergency services. It is the must attend fire event of the year!
2021 Sponsorship Opportunities - Coming Soon
Please find our 2020 Sponsorship Opportunities below...
Sponsors of OAFC 2021 can be assured that the support they provide directly impacts the fire service in Ontario by helping the OAFC achieve important initiatives in firefighter and public safety.
Sponsors of OAFC 2021 can be assured that the support they provide directly impacts the fire service in Ontario by helping the OAFC achieve important initiatives in firefighter and public safety.
As a sponsor of OAFC 2020 you can showcase your products and services to a targeted audience, through several different channels. To give you the best opportunity to promote your products and services, each sponsorship opportunity includes these benefits, in addition to the customized packaged items you will find in the next few pages:
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Electronic copy of the registration list with contact details
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Recognition in all OAFC 2020 e-communications leading up to the event
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Recognition on the OAFC website with direct access to company website
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Signage at OAFC 2020, specifically catered to your package
-
Marketing material inserts into each delegate bag
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Discount on outdoor/demo exhibit space between 50% - 100%
-
Opportunity to host a hospitality suite. Additional conditions - hosting fees will apply,
-
Use of OAFC logo as corporate partner. Upon creative approval by OAFC office
2020 Packages
If you would like to tailor a package below or if you have something in mind that is more in-tune with your marketing goals, please contact Kris Newton, Event & Trade Show Manager at 905-426-9865 x224 to discuss custom options. Over the years we have helped companies promote their products, increase brand recognition and build client relationships through many custom packages including onsite demos, product give-aways, client hosting and more.
Customized recognition for each Strategic Sponsorship Opportunity
Platinum Sponsorship Opportunities - $15,000+
Keynote Speakers - 2 available April 30 & May 1 - $15,000
Keynote speakers draw the largest crowd and are always a favourite for our attendees. The conference agenda consists of two keynote speakers - one on Friday and the other on Saturday. As the Friday OR Saturday keynote speaker sponsor, you will have the opportunity to welcome our guests and introduce the speaker to the largest audience. This is a chance you don’t want to miss! (Two opportunities available)
Keynote speakers draw the largest crowd and are always a favourite for our attendees. The conference agenda consists of two keynote speakers - one on Friday and the other on Saturday. As the Friday OR Saturday keynote speaker sponsor, you will have the opportunity to welcome our guests and introduce the speaker to the largest audience. This is a chance you don’t want to miss! (Two opportunities available)
Awards Dinner (May 1) - $15,000
Sponsor our delicious meal during the awards dinner. Sponsors will get a table at the dinner, and recognition on all promotional signage at the event and company branding will be incorporated throughout the tables at the awards dinner.
Sponsor our delicious meal during the awards dinner. Sponsors will get a table at the dinner, and recognition on all promotional signage at the event and company branding will be incorporated throughout the tables at the awards dinner.
Memorial Service (May 1) - $15,000
Sponsor the OAFC Annual Memorial Service – one of our most attended events of the year. It is an extremely moving service, where we memorialize those chief officers who have passed away since the last conference. The sponsor will get recognition on all promotional signage at the event, dedicated page in the ceremony program, at table at the Award Dinners, and company branding will be incorporated throughout the event.
Sponsor the OAFC Annual Memorial Service – one of our most attended events of the year. It is an extremely moving service, where we memorialize those chief officers who have passed away since the last conference. The sponsor will get recognition on all promotional signage at the event, dedicated page in the ceremony program, at table at the Award Dinners, and company branding will be incorporated throughout the event.
Gold Sponsorship Opportunities - $7,500-$14,000
ELITE Conference Prize $10,000
Everyone LOVES to win a prize – especially if it’s a large ticketed item. Each conference delegate will get a chance to win. The special prize will be displayed, outfitted with you company’s branding on Friday and Saturday at the entrance of the Trade Show in the International Centre. A company representative will draw for the big winner at the end of the Trade Show. Includes three nights’ accommodation at the conference hotel and free outdoor/demo space.
OAFC Queens Park Lobby Day Reception - $10,000 Pre-Conference Event
On April 28, 2021 the Ontario Association of Fire Chiefs will be hosting our inaugural Queen’s Park Lobby Day. It is an opportunity for chief fire officers from across Ontario to come together as one voice to share our vision of fire safety in Ontario. Host the reception in Legislative Assembly Dining Room, where OAFC members and your company can speak with MPP’s and staff from all parties while enjoying refreshments and food, in an informal and relaxing environment. This sponsorship is all about brand recognition. Ideally suited for apparatus and equipment suppliers who can provide our politicians with an interactive experience for photo and social media marketing.
Massage Station - $10,000
Provide the ultimate comfort to attendees who have spent all day on their feet. Attendees are invited to the sponsor-branded massage station for a complimentary massage, compliments of your company, complimentary massages for attendees both days from 9:00am to 3:00pm; includes two massage therapists each day with an opportunity for massage therapist personnel to wear sponsor’s shirt (to be provided by sponsor), company recognition on all promotional material and signage for the massage station, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company website.
OAFC Memorial Reception (May 1) – $10,000
The Annual Memorial Service on Saturday is an extremely moving event, where we memorialize those chief officers who have left us since the last conference. The Memorial Service & Wine & Cheese Reception is one of our most attended events. As hosts of the evening, your guests will enjoy complimentary wine and appetizers as they socialize with their peers. As a sponsor, your company will host the evening and your branding will be included in all aspects of the event including signage and pre-event marketing.
OAFC 2021 Registration – Lanyards & Registration Booth $7,500
The registration & delegate lanyards are a great way to ensure everyone knows your brand at the show. The registration area is always a hub of OAFC 2021 – Every attendee and trade show guest must check in at registration. This includes all registration booths at the conference location and at the trade show. (OAFC graphics team are also at your disposal). Plus, every attendee, vendor and guest speaker must wear a name badge at OAFC 2021. Get the attention and recognition by sponsoring the lanyard that will be around our guest’s necks all week. Your company’s logo will be incorporated into the lanyard design.
Awards Dinner Wine Sponsor (May 1) - $7,500
Sponsor a bottle of wine, 1 red & 1 white on each table during the awards dinner. Your logo will be on each wine bottle’s neck. Sponsors will get recognition on all promotional signage at the event and company branding will be incorporated throughout the tables at the awards dinner.
Awards Dinner Décor & Cookie Giveaway Sponsor (May 1) - $7,500
Sponsor at our awards dinner centerpieces and cookie giveaway. Your logo will be on each cookie that we give to attendees of the awards dinner. Sponsors will get recognition on all promotional signage at the event and company branding will be incorporated on the decor.
Get your company name front-and-centre at the “hub” of the trade show. Conference and trade show guests all converge to the café for lunch and refreshments! Get your company branding all throughout the trade show café. Sponsor has naming rights and can display your company’s branding throughout the entire space for both days of the trade show, including marketing materials in the cafe. Your company’s branding will also be featured on all trade show lunch tickets
Conference Lunch $7,500
Treat our fire service personnel to lunch during one of the conference days. As a sponsor, your company’s branding will be incorporated into lunch and you can place a special message and/or marketing material at each table/seat. Take your messaging digitally, by creating a custom presentation loop (video, etc.) that will play in the ballroom all throughout the lunch hour! You will also have an opportunity to do a short presentation if you wish.
Silver Sponsorship Opportunities – Under $7,000
Branded Lounge/Comfort Station - $7,000
Provide a beautiful, relaxing space for attendees to network and relax between and after sessions by hosting a 20′ x 20′ space. Sponsorship includes; Furniture, display marketing materials in lounge, marketing material and invitation to the lounge in the delegate bags, hand sanitizer with your logo water stations with your logo, mints & Kleenex with your logo, two complimentary full-conference registrations, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company Web page. Sponsor pays for lighting, charging station, display stands, and food, etc.
Our fire service personnel need something to carry around their show information and handouts – put you name and logo on the item that is carried all over the conference and trade show floor. Everywhere you look, you will see your branding!
Chiefs Tasting Room Reception Sponsor - $5,000
The Chiefs tasting room reception is an exclusive event for Fire Chiefs. This intimate event is open to members and chiefs only. Attendees will have the opportunity network, sample cheeses and different varieties of bourbon, whiskey, and scotch selections. Sponsorship includes the following: Naming rights as the inaugural Chiefs tasting night sponsor, 5 complimentary admission tickets to the event, your company recognition on cocktail napkins, online promotion and sponsor mentions at the event, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company website.
OAFC 2021 Shuttle $5,000
As the official OAFC 2021 shuttle sponsor, you will have the opportunity to share your brand with delegates every time they are on the OAFC 2021 shuttles, which will pick up and drop off to a select number of hotels. Your company logo will be prominently displayed on shuttles, your company logo will be on all directional and informational signage prominently placed at all conference hotels using shuttles, and designated at pick-up and drop-off location at the international centre, option to place marketing materials in shuttles daily to drive traffic to your booth, your logo on sponsor thank you signage prominently displayed at all events and sessions, your logo listed on our website with a link to your company website.
Coffee Breaks $5,000
Treat our fire service personnel to a cup of coffee. Get yourself front and centre by sponsoring OAFC 2021 coffee breaks - twice a day - throughout the length of the conference. The coffee break sponsor will have custom branded take out cups at each break, ensuring your company’s imaging stays with our guests for the duration of the conference.
OAFC 2021 Delegate Gift Starting at $5,000
Maximize your branding opportunities by sponsoring the delegate notebooks. Each delegate will receive a notebook with your company logo and information on it, marketing
Head Shot Station - $5,000
Maximize your one on one networking opportunities by sponsoring the professional head shots booth. Someone from your organization can man this booth and speak to every
delegate that comes in for a head shot. This sponsorship also includes an opportunity to add an invitation in the delegate bags, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company website.
Photo Booth $5,000
Host our conference and trade show photo booth. 2 days of photo booth fun + online gallery with FREE downloads, external monitor, full-time attendant and unlimited onsite prints with your logo on them.
New Member, First-Time Attendee Reception or Orientation - $5,000
Gathering of attendees who are new to OAFC Conference and Trade Show. This event is wildly popular with attendees both new and long-standing. The event involves food, a fun game that introduces OAFC to participants, and prizes. All attendees are welcome to attend. Sponsorship also includes marketing material in the delegate bags, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company website.
Entertainment Sponsorship - $5,000
We all LOVE to be entertained! Show your commitment as the awards dinner entertainment sponsor. We will work with this sponsor to customize the entertainment for part of the evening. The entertainment sponsor will get recognition at the event and incorporated into all aspects of the entertainment chosen. Better yet, a portion of the sponsorship will go to the charity!
Wow OAFC 2021 attendees and guests right from the start. Help enhance the main entrance at the International Centre by having two of your fire trucks on display, front &
centre. Better yet – put your company’s flag or banner from your ladder to welcome all guests. A front and centre way to showcase your equipment and brand!
Track Sponsorship - $4,000 – 3 Opportunities
Educational content and quality speakers are at the very source of our event! Track sponsors get a short time slot to address the delegates. Your company’s branding will be incorporated throughout the meeting space, audio visual, and included in all event marketing.
OAFC Smart Device Charging Stations $3,000
Be the source of power during the conference and trade show! 2 - 5ft charging stations, placed inside the OAFC networking booth (or in your booth) showcasing your company’s branding. Each station includes a monitor where you can provide a customized video or message. Our guests will be thanking you – especially when they left their charger back at the hotel.
Water Station Sponsor - $3,000 per day
Let your green flag fly while showcasing your brand throughout the trade show. This exclusive sponsorship includes multiple spring water coolers throughout the international centre, biodegradable cups, signage at water stations will direct delegates to come and see you at your booth. Also, included with your sponsorship is your logo on sponsor thank you signage prominently displayed at OAFC 2021; your logo listed on website with link to company website.
Sugar Break $3,000
Our conference guests LOVE their sugar! The OAFC 2021 sugar sponsor, gets customized candy offered to conference guests during their morning and afternoons of educational programs. Your customized candy, in customized containers, will be spread throughout the conference room for our fire service guests to enjoy. Our guests will thank you for curing their sweet tooth during the event!
Welcome gift for Chiefs at the HOST hotel- $2,000 (limit 3)
Make attendees feel welcome when they get to their hotel room by leaving a helpful welcome package or gift. Also, a great opportunity to invite them to your booth or to meet with you throughout the event. Sponsorship includes welcome sign in hotel lobby, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company website.
Sponsor supplies gift and card.
Aisle Signs - $2,000
A customized aisle sign with company logo and booth number hung prominently in exhibit hall, your company logo on sponsor thank you signage prominently displayed at OAFC 2021 and your company logo listed on website with link to your company website.
Awards Dinner Chocolate Fountain Sponsor - $2,000
Chocolate lovers, this is the sponsorship for you. What a memorable way to sponsor the awards dinner! Sponsors will get recognition on all promotional signage at the event and company branding will be incorporated throughout the tables at the awards dinner.
Companions Program $1,500
Host the off-site excursions companions participate in. The excursions will take place in the GTA and showcase the local area. This is a great opportunity to give back to those who support your customers 365 days a year. As a sponsor you can host the excursions and your company’s branding will be incorporated into the excursion and in pre-event marketing.
New Member, First-Time Attendee Chiefs Tour - $1,000
Attendees who are new members & new to OAFC Conference and Trade Show will be given a tour by one of our chief member volunteers. A nice way to welcome them to OAFC and the event. Sponsorship also includes marketing material in the delegate bags, your logo on sponsor thank you signage prominently displayed at OAFC 2021, your logo listed on website with link to company website.
Silent Auction
In 2021 the Silent Auction will take place throughout the Conference. We will close the silent auction and announce the winners before the awards dinner on Saturday evening, during the reception. Another great opportunity to raise money for a good cause while we socialize with our fire service peers. Donate a personal item for our silent auction. Your company will be recognized in prize sponsor signage, around your prize and recognition before and during the event. Another reason to feel good about raising money for a great cause!
Proceeds from the 2021 Silent Auction & Fundraising Draw Prizes will go to:
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Ontario Fallen Firefighters Memorial
Gift in Kind Donation
Another great opportunity to raise money for a good cause while we socialize with our fire service peers. Donate a personal item for our silent auction and or raffle. Your company will be recognized in prize sponsor signage, around your prize and recognition before and during the event. Another reason to feel good about raising money for a great cause!
If you are interested in sponsoring any element of OAFC 2021 or have a great idea for the event, please contact Kris Newton at kris.newton@oafc.on.ca or, for more information call 905-426-9865 x224. The sponsorship package is available below for downloading.
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ATTACHMENTS/DOWNLOAD
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OAFC 2021 Sponsorship Opportunities.PDF - Coming Soon
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OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Evening Functions
OAFC 2021 offers two evening functions promoting social opportunities, raising funds for a great cause and networking with your industry colleagues. All evening functions are conveniently located at the conference venue, the Holiday Inn Toronto International Airport, 970 Dixon Road, and are open to all attendees, sponsors and exhibitors.
In 2019, Ontario’s chief fire officers and our title sponsors, A.J. Stone and SafeTek, represented by the Ontario Association of Fire Chiefs presented a cheque for $10,000 each to Camp BUCKO, The Ontario Fire Service Pipes and Drums & Working Minds, on June 14, 2019. The funds were raised through the Networking FUN Raising Night which was sponsored by fire industry leaders A.J. Stone Co. Ltd and Safetek.
The impressive donation is thanks in large part to the contributions and efforts of the OAFC charity night sponsors, A.J. Stone Co. Ltd and Safetek Emergency Vehicles. These two organizations covered the all evening costs, which allowed us to host an engaging fundraising event, complete with raffle prizes, silent auction and games to garner generous donations from those in attendance. In addition, they sold t-shirts in which all proceeds went directly to each charity.
The OAFC also recognizes the efforts of the following companies who contributed to the event’s “FUN” raising efforts:
Fort Garry Fire Trucks (Vacation prize sponsor), Royal Roads University, AON, Sugu Canada, FESTI, Korth Group, Unisync, First Tactical, Carrier Centers, KLE Distribution, Mitsubishi, Geroline, Starfield Lion, Fire Hall Bookstore, Panasonic, ULC and Safe Design
2020 will be bigger and better! Help us raise more money than ever for worthy fire service related organizations/charities by sponsoring, donating and attending the event.
If you are interested in supporting this event, please contact kris.newton@oafc.on.ca or, for more information call 905-426-9865 x224.
Thank You to all who Attended our 2019 Memorial Service
Saturday, May 2, 2020 from 7pm to 10pm
Cost: Complimentary
Trillium Ballroom, The Holiday Inn Toronto International Airport & Conference Centre
The OAFC Memorial Service is an annual event held to honour the chief officers who have passed away since our last conference. It is an extremely moving service. The service has many special guests in attendance including a fire service honour guard, the Ontario Fire Service Pipes and Drums and a choir. This is our most revered, and well attended event of the year.
A reception will follow the service. The attire is full dress uniform or business dress.
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Thank you to our OAFC 2019 Sponsors!
The Ontario Association of Fire Chiefs and its members are indebted to the many sponsors who contribute year-after-year to our annual conference and trade show. With their continued support, we are able to offer attendees excellent and informative guest speakers, entertaining evening functions, delicious refreshments, improved communications and continued development to services that the OAFC members rely on day-to-day.
We are truly thankful to the following companies and organizations for their support of our event in 2019!
2021 information will be added shortly.
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Association Sponsor
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Association Sponsor
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Association Sponsor
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Association Sponsor
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Association Sponsor
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Association Sponsor
Networking "FUN
Raising Night Sponsor |
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Networking "FUN
Raising Night Sponsor |
Memorial Reception Sponsor
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Trade Show Cafe Sponsor |
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| Delgate Bag Sponsor | Delegate Gift Sponsor | Lanyard Sponsor |
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| Memorial Service Sponsor | Coffee Break Sponsor |
Networking "FUN
Raising Night Prize Sponsor |
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Trade Show Front Entrance
Welcome Sponsor
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Training Track
Speaker Sponsor
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Networking "FUN Raising Night Prize Sponsor |
OAFC 2021 Trade Show April 30 & May 1, Halls 2,3 & 4
The International Centre, 6900 Airport Rd, Mississauga, Ontario
Contact Us
Wow! There is a lot of information on the trade show! If there is something we didn’t cover on our website, or if you have any additional questions, please contact one of our staff below. Our event team is more than happy to assist.