OAFC 2018 - Exhibitors

OAFC 2018 Trade Show May 4 & 5

NEW DATES & LOCATION FOR 2018!

Halls 2,3 & 4 - The International Centre, 6900 Airport Rd, Mississauga, Ontario

Friday, May 4 & Saturday, May 5, 2018

 
Both exhibitors and attendees asked for change, we listened!
 
The trade show will now be held in Halls 2,3 & 4 of the International Centre on Airport Road in Mississauga on Friday, May 4th and Saturday, May 5th, 2018. The new venue will accommodate our new conference format, along with our new dates, and will provide new opportunities for the show to grow. 
 
 
Halls 3 & 4 offer high ceilings, allowing exhibitors to fully show off their aerials. Our new floor plan will also feature an indoor demo area, “learning lounge” and a prime location fire truck display “highway.”
 
SAME PRICING AS IN 2017!  The OAFC is pleased to offer our exhibitors the same pricing as in 2017 for the 2018 show!   In addition, there are payment incentives that can save you money!
 
Trade Show Cafe:  With many of exhibitors concerns about food costs, the International Centre is able to offer several diverse retail food vendors with fair pricing. The Trade Show Café will return to the trade show floor once again for 2018. This better facilitates both vendors and attendees during trade show hours.
 
New conference venue and format: Our OAFC 2018 Conference will be going back to the soon-to-be Delta Hotel by Marriott Toronto Airport & Conference Centre (formerly the International Plaza Hotel). Based on attendee feedback, we’ll also be adjusting the format and length of our conference for 2018. Transportation to and from the International Centre will be provided for all during trade show hours. 
 
New website: Look for our newly re-designed website launching later in the year! We’ll are creating it to centralize the event.  Both exhibitors and attendees will now access the site for information about the event. In addition, the website is responsive allowing for better viewing on tablets and smart phones.
 
Learning Lounge and Demo Zone:  There are now opportunities for interactive, tailored session’s right on the Trade Show floor to show off your unique products and services to attendees. The Learning Lounge and Indoor Demo Zone can cater to both demos and seminar type sessions. 
 
Returning Features:  Many new features were implemented for the 2017 show based on comments, requests and suggestions received through evaluations and from the 2016 Vendor Meeting.  After implementing many of them, we are happy to report they were all well received and will continue for the 2018 show:
 
  • Similar Booth Package Options
  • Outdoor Demo & Booth Space
  • Café Vouchers
  • Water Stations
  • Aisle Floor Signs
  • Electronic Trade Show Passes
Year after year, the Ontario Association of Fire Chiefs Trade Show has proven that it is the must-attend exhibition for the fire service in Canada. 
Our exhibitors have access to the people who have direct buying power in Ontario's $1-billion fire service marketplace. With over 250 booths and fire vehicles on display, it is the largest and most successful gathering of fire service manufacturers and suppliers in Canada, offering trade show attendees direct access to your sales team to maximize product exposure and corporate visibility.
 
Exhibiting at OAFC 2018 helps you elevate your brand's profile, generate those important leads and make sales to fire departments that lead over 30,000 firefighters who use your equipment and services every day. 
 
OAFC 2018 is the premiere marketplace in Canada for fire and emergency services!
 

Why Participate?

Who Attends?

Connect with ALL members of the fire service!  Fire chiefs, deputy chiefs, assistant fire chiefs, district chiefs, division chiefs, platoon chiefs, station chiefs, chief training officers, training officers, communicators, public educators, captains, firefighters, administrative personnel, members of municipal councils and government officials. 

OAFC 2018 is represented by the following associations:

  • The Ontario Association of Fire Chiefs
  • The Ontario Association of Fire Training Officers
  • The Ontario Fire Communicators
  • The Ontario Fire Life and Safety Educators        
  • The Ontario Fire Chiefs Administrative Assistants Association 

Trade Show Highlights

  • Over 160,000 square feet of products and services all dedicated to fire and emergency services.  Nowhere in Canada will you have such a large gathering of fire service leaders and personnel all under one roof.
  • With lead retrieval, exhibitors have the opportunity of receiving important attendee contact information - all from a simple name badge scan.
  • Network with your customers!  Exhibitors have the opportunity to attend the conference evening functions and keynote sessions.
  • Strategic marketing opportunities are available to capitalize on your company’s investment in exhibit space by extending your marketing message beyond the booth.

How Else Can I Get Involved?

Are you looking for exposure and sales opportunities beyond your trade show booth? Maximize your involvement with the OAFC and its members with one of the following options:

Become an Industry Member
Industry members get discounted rates at OAFC 2018 and first opportunities for strategic marketing opportunities.  In addition, Industry members are included in our online directory, receive an Ontario Fire Department Directory, receive access to our online member contact database, a set of complimentary fire department labels and more.  Most important, Industry membership helps support the initiatives of the OAFC and the fire service in Ontario.
 
Participate in one of the many Strategic Marketing Opportunities!
Capitalize on your investment in exhibit space by extending your marketing message beyond the booth. Each year the OAFC offers a selection of sponsorship opportunities that help maximize product exposure and corporate visibility at our conference and trade show.  Sponsors have direct access to the people who have buying power in Ontario's $1-billion fire service marketplace.  With over 500 chief fire officers attend the conference, and over 2,000 trade show guests, sponsors can leverage their brand with an elevated profile.  We love to work individually with companies to discuss ideas and customize your sponsorship to ensure your return on investment is met.  
 
For more information on sponsorship and to customize your marketing opportunity at OAFC 2018, please contact Michelle O’Hara at michelle.ohara@oafc.on.ca or 905-426-9865 x222.
 
The trade show will now be held in Halls 2,3 & 4 of the International Centre on Airport Road in Mississauga on Friday, May 4th and Saturday, May 5th, 2018. The new venue will accommodate our new conference format, along with our n
ew dates, and will provide new opportunities for the show to grow. Exhibitor demos and learning sessions will be available on the show floor, and new food vendors will enhance the trade show cafe experience.

OAFC 2018 Trade Show Exhibitor Prospectus

Please note that all exhibitors must agree to the terms and conditions set forth in the Exhibitor Prospectus upon registration.  A downloadable/printable copy of the prospectus is available at the bottom of this page.
 

OAFC 2018 Date & Exhibit Hours

Friday, May 4, 2018 - 10:00am to 4:00pm
Saturday, May 5, 2018 -10:00am to 4:00pm
 
It is the responsibility of the exhibitor to ensure that booths are open and staffed between the show hours. Booth materials may not be removed until the end of the show at 4 pm on May 5th.  Failure to comply with this ruling will result in a $250 penalty invoiced to the company following the show.
 

OAFC 2018 Location

The International Centre, Halls 2/3/4
6900 Airport Rd, Mississauga, ON  L4V 1E8
Tel: (905) 677-6131
 

OAFC 2018 Show Management

Ontario Association of Fire Chiefs
Shelley Molica or Michelle O'Hara
Phone:  905-426-9865
Toll Free: 1-800-774-6651
 

Main Conference Hotel

Delta Hotels Toronto Airport & Conference Centre
655 Dixon Road, Toronto, Ontario M9W 1J3
Phone: 1-800-668-3656 OR 416-244-1711
Website: 
http://www.marriott.com/hotels/travel/yyzda-delta-hotels-toronto-airport-and-conference-centre/

Reservations can be made directly with Marriott reservations at 1-800-721-7033 or through the hotels direct reservations line at 416-244-1711 and 1-800-668-3656.
 
Please indicate you are booking your room for the OAFC 2018 Conference and Trade Show.
OAFC Conference Rate rooms must be booked by April 2, 2018 to receive the discounted room rate.
 
NOTE:  The OAFC does NOT use housing companies for accommodations.  If you are contacted by one, it is NOT authorized by the OAFC
 
 

OAFC 2018 Trade Show Exhibit Fees

Booth Options Inclusions
Deluxe Booth 10x10
Member Rate: $2125 
Non-Member Rate: $2225
Inclusions:  Black carpet, chair, draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show times (1), lead retrieval, 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Additional Deluxe Booth 10x10
Member Rate: $1650 
Non-Member Rate: $1750
Inclusions:  Black carpet, chair, draped table, side/rear drape, 50 Trade Show guest passes, passes for 2 to attend keynote both days.
Enhanced Booth 10x10
Member Rate: $2025 
Non-Member Rate: $2125
Inclusions:  Chair, draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show times (1), lead retrieval, 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Standard Booth 10x10
Member Rate: $1800 
Non-Member Rate: $1900
Inclusions:  Chair, draped table, side/rear drape, wireless internet during show times (1), 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days.
Additional Booth 10x10
Member Rate: $1550 
Non-Member Rate: $1650
Inclusions:  Chair, draped table, side/rear drape, 50 Trade Show guest passes, passes for 2 to attend keynote both days.
Fire Vehicle Space
Member Rate: $1900 
Non-Member Rate: $2000
 
Inclusions: Wireless internet during show times (1), lead retrieval, 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Additional Fire Vehicle Space
Member Rate: $1600 
Non-Member Rate: $1700
 
Inclusions: 50 Trade Show guest passes and passes for 2 to attend keynote both days.
Outdoor Demo Space 8x45 
Member Rate: $1450 
Non-Member Rate: $1550
Inclusions: 50 Trade Show guest passes and passes for 2 to attend keynote both days.
Fire Vehicle with Display Space 
Member Rate: $3125 
Non-Member Rate: $3325
 
Inclusions: Wireless internet during show times (1), power (1500watt, 120v duplex outlet) lead retrieval, 100 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Feature Space Feature spaces are available by a square foot price. Please contact Maureen Owens at maureen.owens@oafc.on.ca or 905-426-9865 x224 for more information and to book space.
Additional Items
Power (1500watt, 120v duplex outlet)…...……...$165
Wireless Internet during show times (1)………….$35
Lead Retrieval………………..…………..………..$155
All booths include name and booth number online, aisle carpeting and 24 hour general security for set-up, show and dismantling.

OAFC 2018 Move In

Truck Wash: Thursday, May 3rd  .........................5:00 am
Vehicles Only: Thursday, May 3rd  ......................6:00 am
Booth Set-up: 
Thursday, May 3rd ..........1:00pm–5:00 pm
Final Prep:  Friday, May 4th ..…..….......7:00am–9:30 am
 
Vehicles, which are to be a part of the trade show, can be parked overnight on Wednesday, May 3, 2018. Parking lot security will be provided on Wednesday night until Thursday morning.  An email will be sent closer to the trade show date with a map of the area that will be used.
 
Exhibitor vehicle move in will be on Thursday, May 3, 2018 starting at 6:00 am.  Vehicles will be directed in according to the order determined by the OAFC staff.  All vehicles must be ready to enter the exhibit hall at 6:00 am.
 
Move in for the Exhibitor Outdoor/Demo space may take place any time after 6:00 am on Thursday, May 3, 2018.  All displays must be ready at 9:30 am on Friday, May 4, 2018.  Security for the Exhibitor Outdoor/Demo space will start at 5:00 pm on Thursday, May 3, 2018. You must have a registered paid space inside the Trade Show to be eligible for Outdoor/Demo space. Complimentary coffee, tea and water will be available on the day of move-in starting at 6:00 am.
 
Exhibitor registration and booth move-in and set-up will begin at 1:00 pm on Thursday, May 3, 2018 at the entrance to the exhibit hall at the back of Hall 2.
 
  • Fire service cadets will be available from 1:00 pm until 5:00 pm on Thursday, May 3 and 8:00 am until 5:00 pm on Saturday, May 5 to assist Exhibitors with move in and move out.
Exhibitor set up will close at 5:00 pm on Thursday, May 3 and resume at 7:00 am on Friday, May 4. All exhibitors are to be completely set up in their designated booth(s) by 9:30 am on Friday.  Doors open to the Trade Show at 10:00 am.
 
Please note the International Centre deems the trade show floor a construction site therefore no one under 16 years of age is allowed on the trade show floor during move-in.
 

OAFC 2018 Move Out

Saturday, May 5th ...................4:00 pm – 10:00 pm
 
It is the responsibility of the exhibitor to ensure that booths are cleared and all exhibit materials are removed from the exhibit area between 4:00 pm & 10:00 pm on Saturday, May 5th.
 
From a health and safety perspective, we ask that trucks not be started until 4:30pm.  This allows an opportunity for booth vendors to pack up and leave before the trucks are started, creating exhaust fumes.
 
  • Fire service cadet volunteers will be available to assist exhibitors with move out. It is understood and agreed that any materials remaining after the above time will be removed and stored at the exhibitor’s expense.

Insurance and Safety

While every precaution is taken to safeguard exhibits, Show Management and The International Centre do not assume responsibility for the safety of exhibits against robbery, fire, damage, accidents or any cause whatsoever, whether during move in, show time or move out periods.  In all cases, exhibitors must insure their goods and exhibits against such losses.  Entry into storage and loading areas is at the exhibitor’s risk. 
 
Show Management and The International Centre do not assume responsibility for personal injury due to accidents of any cause whatsoever.
 

Security of Exhibitor's Property

The Trade Show will have 24-hour security; however, Show Management accepts no responsibility or liability for loss or damage to merchandise or display material.
 
Security will be on duty throughout move-in, show days and nights, and move-out.  These people are there to safeguard your interests.  Please extend them your fullest cooperation.  You can assist by not bringing into the Trade Show halls during move in or take down any person not directly involved in the set up or dismantling of your display.

Exhibitors are asked to contact the Show Office IMMEDIATELY if losses are experienced, so that an investigation can be conducted.
 
The International Centre and the Association are not responsible for the protection or security of exhibits, merchandise, or personnel against robbery, theft, damage by fire, damage by water, accident or any other cause.  In all cases, exhibitors should provide their own insurance.
 
Security staff will be present in the exhibit area during those times when exhibitors are not required to be in attendance.  The presence of security staff does not constitute acceptance of any responsibility by the Association and the The International Centre for security of the exhibitor’s possessions, but is a service rendered only to assist the exhibitor during the show.
 

Cancellation by Exhibitor

There is an administrative fee of $500.00 for all cancellations.  In the event of a cancellation by an exhibitor, after March 1, 2018, the OAFC Show Management shall retain the exhibit fee unless a suitable replacement exhibitor can be found to purchase the space.    All cancellations must be received in writing.
 
No refunds will be given after April 1, 2018.
 

OAFC 2018 Conduct

The exhibitor agrees to use the said space solely for the display and/or sale of his product and/or service manufactured, distributed or sold as a bona fide sales agency (incorporated with the laws of Canada as such).
 
He/she agrees not to sublet, assign or share any part of the exhibit space with any other manufacturer; distributor; wholesaler; jobber; sales agency or person or to allow orders to be taken within the exhibitor’s space by any person other than the exhibitor’s own employees or agents.
 
Exhibitors are responsible for and agree to make good any damages to the building or Show equipment caused by their occupation of the space.
 
Booths must be staffed at all times during the Show hours and alcoholic beverages are not to be served.
 
Exhibitors are not to accost attendees in the aisle or in other exhibitor’s booths.  Any breach of this regulation will be dealt with severely.
 
Handouts of promotional material or product are strictly prohibited outside the confines of your exhibit space.
 
Photographing another exhibitor’s display is not permitted without consent of the exhibitor.  In addition, exhibitors are reminded that visiting other booths is by invitation only and are requested to observe this fundamental courtesy at all times.
 
Violation of any of the above mentioned conditions could result in the immediate cancellation of the exhibitor’s contract and all funds due or paid will be forfeited, and will result in immediate eviction from the show.
 

Liability and Indemnification

Exhibitors are responsible for any and all damage to The International Centre facilities and equipment, whether caused by transportation, installation or dismantling of displays, posters, signs; whether this damage is caused by those in attendance, or the exhibitor’s employees and/or guests.
 
The Association and The International Centre will not be responsible for loss and/or damage or injury, no matter how caused, to exhibits, merchandise, or personnel, while such are on the property of The International Centre.
 
The Exhibitor (Lessee) agrees that they will indemnify and save harmless at all times the Association and The International Centre from all claims, demands, suits, or actions of any kind, including claims or rights created by statute for loss, expense, damage, or injury (including death), to persons or property, caused or contributed to by reason of the exhibitor’s occupation of the exhibit space, or by any act or omission of the exhibitor in connection with their delivering, setting up, or dismantling their exhibit, or by reason of the exhibitor failing to comply with provisions of this agreement. 
 
Exhibitors shall provide their own comprehensive public liability insurance and proof must be provided to Show Management prior to Show set up.


Completing registration indicates that you have read and agreed to the following Terms and Conditions as outlined in this Exhibitor Prospectus and as follows:

Terms and Conditions of Contract between the Exhibitor and the Ontario Association of Fire Chiefs.  ("Management")

1. Management reserves the right to alter or change the space assigned to the Exhibitor. Management further reserves the right, at its sole discretion to change the date or dates upon which the show is held, or to cancel the show, and shall not be liable in damages or otherwise by reason of any such change or cancellation, other than to refund in full any amounts paid by the Exhibitor to Management.
 
2. The Exhibitor shall comply with all rules and regulations by Management for the show and agrees that Management’s decision to adopt and enforce any such rule or regulation shall be final and binding.
 
3. The Exhibitor is responsible for compliance with all applicable law, bylaw, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply.
 
4. The Exhibitor shall indemnify and hold Management harmless from and against any loss, injury or damages whatsoever suffered by Management as a result of the Exhibitor’s failure to comply with the terms and conditions of this contract or as a result of the Exhibitors participation in the show, including without limitation, any third party claim against Management with respect to loss, injury or damage sustained or suffered by any other exhibitors, the owner of the building, attendees of the show, and their respective directors, officers, agents and employees.
 
5. This contract may be canceled by either party provided written notice is received by the other by March 1, 2018, in which case all monies paid by the Exhibitors will be refunded less an administration fee of $500 per booth. If the Exhibitor cancels after such date, it will be responsible for the full contract price.
 
6. Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if, in Management’s opinion, their conduct or presentation is objectionable to Management or to other show participants.
 
7. Exhibitor’s display must comply with all requirements of Management and of the owner of the building, including maximum height requirements. The Exhibitor must provide at least one, and not more than three, staff per booth/marketplace, to maintain display during show hours. The Exhibitor agrees to confine its presentation to the contracted space only.
 
8. All goods shipped to the show must be clearly marked with the name of the Exhibitor and the number of the display space. Goods must not be shipped to the show with any shipping charges to be paid on arrival as any such goods will not be accepted by Management. Management assumes no responsibility for loss or damage to the Exhibitor’s goods or property either before, during or after the show. (Do not ship to the site prior to the move-in date as they cannot store it.)
 
9. In consideration of the Exhibitor’s participation in the show, the Exhibitor hereby releases Management, its directors, officers, agents and employees from any and all claims, losses, or damages whatsoever suffered or sustained by the Exhibitor in connection with its participation in the show, including, without limitation, any claims for loss or theft of property, personal injury, or loss of business or profits, whether arising from any act of Management or otherwise.
 
10. The Exhibitor is responsible for the placement and cost of insurance relating to its participation in the show. The Exhibitor shall carry liability insurance of $2 million with a $500 deductible, as well as such additional insurance as may be required by Management. The Exhibitor agrees to furnish to Management, certificates of insurance pertaining to all policies of insurance carried by the Exhibitor together with satisfactory evidence from the insurers of the continuation of such policies. If the Exhibitor fails to comply with any of the foregoing, in addition to any other rights or remedies available to Management at law or under this contract, Management shall have the right to take possession of the display space for such purposes as it sees fit and the Exhibitor will be held liable for the full contract price for the said space.
 
11. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the show or a penalty of $250.00 shall be paid. The Exhibitor agrees to remove the exhibit, equipment and appurtenances from the show building by the final move out time. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by Management.

12. The Exhibitor will comply with the rules and regulations of any unionized contractors, which may be selected by Management to service the exhibitors. Any dispute between the Exhibitor and any such contractor or union representative will be referred to Management for resolution, whose decision shall be final and binding on all parties.
 
13. Management reserves the right to cancel this contract and to withhold possession of the space or to expel the Exhibitor there from if the Exhibitor fails to comply with any terms and conditions of this contract or the show rules and regulation, in which case the Exhibitor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting Management’s other rights and remedies at law under this contract as a result of such failure to comply.

Downloads

 

 

OAFC 2018 Trade Show Exhibit Fees

SAME PRICING AS IN 2017!  

The OAFC is pleased to offer our exhibitors the same pricing as in 2017 for the 2018 show!   In addition, there are payment incentives that can save you money!

Once again, we are offering a deposit option to exhibitors in order to secure their booth space early.   Pay only 25% of your fee now, and your booth selection will be held until January 15, 2018.  All booths secured with a deposit MUST be paid in full by January 15, 2018.  Any booths not paid in full by the deadline, will be released.

To take advantage of the 25% deposit option, register and select INVOICE as your payment option and in the additional comments field put “25% deposit”.

As a further incentive, those exhibitors that wish to pay for their booth space IN FULL, by October 2, 2017, may be eligible for a 5% payment discount (before taxes) on their exhibit space.  If you would like to take advantage of this option, register and select INVOICE as your payment option and in the additional comments field add "5% rebate." For full details regarding this, please contact Shelley Molica, Finance Manager, by phone at 905-426-9865 x221 or by email at shelley.molica@oafc.on.ca for full details.  

Trade Show registration process is as follows:
  • August 2 to August 23, 2017 - Open to sponsors from 2017 only
  • August 23 to August 30, 2017 - Opens to OAFC Industry Members only
  • August 30 to September 10, 2017 - Opens to 2017 Exhibitors
  • September 11, 2017 - Open to everyone
Booth Options Inclusions
Deluxe Booth 10x10
Member Rate: $2125 
Non-Member Rate: $2225
Inclusions:  Black carpet, chair, draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show times (1), lead retrieval, 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Additional Deluxe Booth 10x10
Member Rate: $1650 
Non-Member Rate: $1750
Inclusions:  Black carpet, chair, draped table, side/rear drape, 50 Trade Show guest passes, passes for 2 to attend keynote both days.
Enhanced Booth 10x10
Member Rate: $2025 
Non-Member Rate: $2125
Inclusions:  Chair, draped table, side/rear drape, power (1500watt, 120v duplex outlet), wireless internet during show times (1), lead retrieval, 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Standard Booth 10x10
Member Rate: $1800 
Non-Member Rate: $1900
Inclusions:  Chair, draped table, side/rear drape, wireless internet during show times (1), 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days.
Additional Booth 10x10
Member Rate: $1550 
Non-Member Rate: $1650
Inclusions:  Chair, draped table, side/rear drape, 50 Trade Show guest passes, passes for 2 to attend keynote both days.
Fire Vehicle Space
Member Rate: $1900 
Non-Member Rate: $2000
Inclusions: Wireless internet during show times (1), lead retrieval, 50 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Additional Fire Vehicle Space
Member Rate: $1600 
Non-Member Rate: $1700
Inclusions: 50 Trade Show guest passes and passes for 2 to attend keynote both days.
Outdoor Demo Space 8x45 
Member Rate: $1450 
Non-Member Rate: $1550
Inclusions: 50 Trade Show guest passes and passes for 2 to attend keynote both days.
Fire Vehicle with Display Space 
Member Rate: $3125 
Non-Member Rate: $3325
Inclusions: Wireless internet during show times (1), power (1500watt, 120v duplex outlet) lead retrieval, 100 Trade Show guest passes, access to conference evening functions, passes for 3 to attend keynote both days and $40 worth of Lunch Vouchers.
Feature Space Feature spaces are available by a square foot price. Please contact Maureen Owens at maureen.owens@oafc.on.ca or 905-426-9865 x224 for more information and to book space.
Infomration regarding booth carpeting, furniture, storage, AV, Customs, shipping or cleaning will be available soon.

Additional Items

Power (1500watt, 120v duplex outlet)…...……...$165
Wireless Internet during show times (1)………….$35
Lead Retrieval………………..…………..………..$155
All booths include name and booth number online, aisle carpeting and 24 hour general security for set-up, show and dismantling.

 

Non-Profit Booth Request Form

Each year the OAFC Trade Show offers a small quantity of complimentary booths to non-profit organizations who contribute in a positive way to the fire service. The complimentary booths are selected at the discretion of the OAFC. All requests will be considered on a case-by-case basis and will depend on available space.

If you are interested in submitting a request for a complimentary booth, please complete the following form below:
 

OAFC 2018 Trade Show Floor Plan

To view the OAFC Interactive Floor Plan please click on the image below
 

OAFC 2018 Venue Information

 

SHOW LOCATION:  

The International Centre
Halls 2, 3 & 4
6900 Airport Rd, Mississauga, ON L4V 1E8 
Tel: (905) 677-6131 
 
The International Centre is one of the only privately owned trade and consumer show and conference facilities in Canada. We are proud of our over 45 year history of hosting memorable events and building long-lasting relationships with our Clients.
We are a team of talented professionals who believe in going above and beyond in the service of realizing your successful meeting, conference or exhibition. It’s our culture. And it’s just one of the reasons why “There’s Something Happening Here.”
The International Centre is proud to be the recipient of the M&IT Reader’s Choice Award. The International Centre has been recognized as the leading venue in Central Canada that exceeded Canadian meeting & event planners’ expectations!
 

BUILDING AMENITIES

The International Centre has a wide range of services and amenities located throughout the premises to help make your experience in our facility both satisfying and successful.
 
Services include:
  • Free onsite parking for over 5,000 vehicles. Electric vehicle charging stations available outside the Conference Centre.
  • Wireless internet throughout the building.
  • Complimentary Wi-Fi available for visitors and attendees in all public lobbies, Conference Centre, Craft Eatery, Connector Building, Aviation Ballroom. This service is perfect for individuals who are looking to check email, perform light web-surfing, or connect into their social media.
  • Conveniently located cash machines and public telephones.
  • Taxi phones located at all hall entrances.
  • Wheelchairs may be available on a show by show basis; please contact the show directly for more information.
  • Accessible washrooms with baby-changing stations located in each hall and Conference Centre.
  • For a list of upcoming shows, please see our Events Calendar.
  • It is the policy of The International Centre to provide a smoke-free and vape-free environment for its staff, tenants and visitors. We ask that you not smoke, vape, or use any tobacco products inside the facility.
DIRECTIONS
 
 
TRAVELLING BY CAR:
 
Travelling East on Highway 401
  • Take Hwy. 401 East to Hwy. 427 North
  • From Hwy. 427 North, exit at Dixon Rd and turn left at lights
  • Follow Dixon Rd. (which becomes Airport Rd.) for approx. 4 km
  • Follow the signs to the International Centre 
Travelling West on Highway 401
  • Take Hwy. 401 West to Hwy 409
  • Exit at Airport Rd. and turn right 
  • Continue along Airport Rd., for approx. 3 km. 
  • Follow the sign to the International Centre. 
Travelling East or West on Highway 407
  • From Hwy. 407, exit at Airport Rd., and go South 
  • Continue along Airport Road for approx. 5km. 
  • Enter International Centre from Airport Rd., one light South of Derry Rd. 
QEW
  • Take QEW to Hwy. 427 North 
  • From Hwy. 427 North exit at Dixon Rd. and turn left a lights
  • Follow Dixon Rd. (which becomes Airport Rd.) for approx. 4 km
  • Follow the signs to the International Centre
TRAVELLING BY BUS

A bus stop is located near the Main Entrance of The International Centre on Airport Road.

For current bus transit times and locations, please call Mississauga Transit at 905.615.4636 or visit www.mississauga.ca/portal/miway. Travelling from Toronto, please visit www.ttc.ca/Routes

TRAVELLING BY TRAIN
 
The Malton GO Station is located adjacent to The International Centre across the railway tracks. Please use the tunnel walkway between the Malton GO Station and The International Centre.
For current train transit times and locations, please call GO Transit at 1.888.438.6646 or visit www.gotransit.com.

TRAVELLING BY PLANE
The International Centre is located approximately 3 kilometers from Toronto’s Pearson International Airport (YYZ) on Airport Road.
Many taxi and limosine services are on stand-by at each terminal.
 

OAFC 2018 Accommodations

MAIN CONFERENCE HOTEL

Delta Hotels Toronto Airport & Conference Centre

The new conference venue and main conference hotel is the newly renovated Delta Hotel Toronto Airport & Conference Centre (formerly known as the International Plaza Hotel). The Delta Hotel is a convenient 10 minute drive from the International Centre.


Offering streamlined stays and full-service amenities, the Delta airport hotel boasts 433 rooms and suites outfitted with contemporary comforts. Property-wide complimentary Wi-Fi access and large in-room work stations make staying connected simple, and plush bedding along with in-room dining make every night relaxing. Complimentary 24-hour shuttle service makes the five-minute drive to the airport easy, and onsite fitness and business centres provide all the tools necessary for a seamless stay. The hotel showcases an indoor pool and a large hot tub, along with four onsite restaurants plus a Starbucks located in the lobby. Offering streamlined stays and full-service amenities, the Delta airport hotel boasts 433 rooms and suites outfitted with contemporary comforts. Property-wide complimentary Wi-Fi access and large in-room work stations make staying connected simple, and plush bedding along with in-room dining make every night relaxing. Complimentary 24-hour shuttle service makes the five-minute drive to the airport easy, and onsite fitness and business centres provide all the tools necessary for a seamless stay. The hotel showcases an indoor pool and a large hot tub, along with four onsite restaurants plus a Starbucks located in the lobby.

655 Dixon Rd, Etobicoke, ON  M9W 1J3
Phone: 416-244-1711
Room rates and booking information coming soon.
 
 
    
 
If you are looking to book a hotel room at a local hotel other than the main conference hotel we recommend one of the following. Please note: there is no shuttle service from this hotel and you are responsible for your own transportation.

Holiday Inn Toronto Airport East

At the Holiday Inn Toronto Airport East Hotel they strive to ensure that a hotel is more than simply a place to sleep while you are travelling. Their mission is to provide you with a home away from home, where no detail is too small when it comes to your comfort and enjoyment. Holiday Inn Toronto Airport East Hotel is pleased to offer a wide variety of services and amenities in each guestroom. All guests enjoy complimentary high speed Internet access, bright and spacious guestrooms offering a sizeable in-room work area to ensure a more productive stay.  In addition, guests will receive at 10% discount in Perkins Restaurant.
 
600 Dixon Rd, Toronto, Ontario  M9W1J1
Room rates and booking information coming soon.
 

Radisson Suite Hotel Toronto Airport

Boasting 216 generously appointed suites as well as on-site dining, a fitness centre and complimentary Wi-Fi access, the Radisson Suite Toronto Airport has all the hotel services you need to enjoy a stress-free stay.

640 Dixon Rd, Toronto, Ontario M9W 1J1
Room rates and booking information coming soon.

UNAUTHORIZED SOLICITATION WARNING REGARDING HOTEL/HOUSING FOR OAFC 2018


The OAFC is aware of unauthorized hotel reservation service providers (otherwise known as housing companies) contacting a number of companies exhibiting at OAFC 2018, or previous shows, using our name and referencing our trade show.  We have not authorized any company to solicit reservations on our behalf.

Do not respond to calls from reservation companies or anyone claiming to be from the hotel.  

Please note that no other service provider is representing the OAFC, nor has the OAFC authorized them to use your name or our name/trademarks on information they send out to exhibitors.

If you are contacted by one of the "hotel pirates" listed below that are offering hotel reservation services for the OAFC 2018, we urge exhibitors and attendees to proceed with extreme caution before signing anything sent by this organization or other organizations such as this.

These type of companies offer a pre-paid hotel reservation service and we believe that exhibitors and attendees need to be extremely careful when dealing with them as a substantial booking fees (up to 25% of the booking) are charged in addition to the hotel price.  These types of companies operate very stringent cancellation policies and are not always transparent on their fees or services upfront.

Please be assured that the OAFC is committed to providing you with quality services to make your show experience positive, and we will vigorously pursue these organizations to prevent unauthorized contact. 

The following list are unauthorized providers that we are currently aware of. (Please note there may be additional companies that we aren't aware of.)
 
  • Convention Hotel Management
  • Convention Housing Services
  • EHS Exhibitors Housing Services
  • Expo Housing/Expo Marketing
  • Room Connections
  • Rooms Connect, Limited
  • Tira Convention Travel Management 
  • Global Corporate Consultants Inc.
  • Global Housing Management
  • Trade Show Housing
If you have any questions or would like to report an incident, please contact the OAFC 2018 Events & Trade Show Administrator, Maureen Owens at maureen.owens@oafc.on.ca.    
 
 

OAFC 2018 Sponsorship Opportunities 

Engage the customers you need to grow your business and show authority as a leader in the fire service by choosing to take part in a sponsorship opportunity at OAFC 2018.  Our sponsorship packages are powerful ways to build brand recognition, build personal connections, maintain customer loyalty, identify new markets and help achieve your marketing goals. Whether you choose one of our packages or, would like to create your own custom program to fit your specific return on investment, our sponsorship opportunities help you focus directly on your desired audience.  In addition, you can be proud to know that your sponsorship commitment goes to support the fire service in Ontario in helping our fire service leader's further advocacy efforts in regards to public and firefighter safety.

Fire chiefs, senior fire officers, company officers, firefighters, training officers, communicators, public educators, fire prevention officers, mechanical officers and municipal politicians from across Ontario come together for five days of learning, networking and collaboration.  With many learning seminars to participate in, attendees walk away with innovative information that covers all areas of the fire service including technological advances, real-life fire incidents, navigating the political environment, public and life fire safety, management/leadership development and more.
 
Each May, 500 senior fire officers, training officers, public educators, communicators and firefighters from across Ontario and Canada come together for learning, networking and collaboration.  Attendees walk away with innovative information and ideas that covers all areas of the fire service including technological advances, real-life fire incidents, navigating the political environment, public and life fire safety, leadership development and more.  In the evenings participants enjoy exciting functions allowing them to expand their networking potential with other fire service leaders and with companies such as yourself.  
 
Attendees have the opportunity to explore the trade show, the largest fire and equipment show in Canada! Over 2,500 fire service personnel visit 160,000 square feet of booths and fire service vehicles on display. 
 
OAFC 2018 is the largest of its kind in Canada and offers something for everyone in today's fire service. It is the must attend fire event of the year!


2018 Sponsorship Opportunities 

Sponsors of OAFC 2018 can be assured that the support they provide directly impacts the fire service in Ontario by helping the OAFC achieve important initiatives in firefighter and public safety.
 
As a sponsor of OAFC 2018, you have an opportunity to showcase your products and services to a vast audience of senior fire personnel through a number of different channels. In an effort to give you the best opportunity to promote your products and services, each sponsorship package includes the following benefits, in addition to the inclusions listed below in packages we customize for our sponsors:
 
  • 30 complimentary trade show passes,
  • Electronic copy of the 2018 registration list with contact details one month prior to the event with an updated list one week after the event,
  • Recognition in all OAFC 2018 e-communications leading up to the event,
  • Recognition on the OAFC website with direct access to company website,
  • Recognition in the Mobile Event App including company overview with contact info , logo and direct access to company website,
  • Signage at OAFC 2018, specifically catered to your package,
  • Marketing material inserts into each delegate bag,
  • Discount on outdoor/demo exhibit space between 50% - 100%,
  • Opportunity to host a hospitality suite. Additional hosting fees will apply,
  • Use of OAFC logo as corporate partner. Upon creative approval by OAFC office,
  • One trade show alert during trade show hours on mobile app,
  • Recognition in quarterly OAFC member e-communications,
  • Sponsorships above $5,000 will receive a premium industry member account on the OAFC website

2018 Packages

Sponsorship packages will be coming shortly.  Stay tuned for more information.
 
If you are interested in sponsoring any element of OAFC 2018 or have a great idea for the event, please contact Michelle OHara at michelle.ohara@oafc.on.ca or, for more information call 905-426-9865 x222.

 

Contact Us
 
For information about the OAFC 2018 Trade Show, please contact:
 
Shelley Molica
905-426-9865 x221

shelley.molica@oafc.on.ca
 
OR
 
Michelle O'Hara
905-426-9865 x222
michelle.ohara@oafc.on.ca
 
For information about OAFC 2018 Strategic Marketing Opportunities and Sponsorships, please contact:
 
Michelle O'Hara
905-426-9865 x222
michelle.ohara@oafc.on.ca