Northeastern Fire Education Conference Trade Show
 

18th Annual Northeastern Fire Education Conference and Trade Show - April 1 - April 3, 2016

Best Western Hotel & Conference Centre North Bay

The Northeastern Fire Education Conference & Trade Show (NEFEC) provides one of the most affordable and best educational and networking opportunities for senior fire officers, company officers, firefighters and municipal officials in northeastern Ontario.
 
The Conference, hosted by the Nipissing/East Parry Sound Fire Services Mutual Aid Association and administered by the Ontario Association of Fire Chiefs, invites members of the fire service from across the Province to participate in this unique event.  The format and agenda focuses on educational opportunities that appeal to composite and volunteer fire departments.
 
The Trade Show has all major fire service suppliers in attendance. Fire service suppliers and truck manufacturers continue to be a major significant contributor to the success of the education conference. We work closely with suppliers to ensure sufficient time is available with participants and that they have the opportunity to visit with them, highlight products and services and foster customer relations.
 

New Trade Show Hours

You’ve spoken and we’ve listened. The trade show hours have been redesigned to focus on quality versus quantity including eliminating the half day show on Thursday and having 7 hours of dedicated trade show hours for attendees.
 

Why Participate?

  • Reach the 300+ fire personnel from Northern Ontario who attended in 2015
  • Opportunities to network directly with the buyers from the surrounding departments
  • Contact new prospects, generate new leads and build relationships
  • Promote your image and maximize your market exposure

New in 2016

  • New trade show hours
  • One less night stay for exhibitors

How Else Can I Get Involved?

 
Are you looking for exposure and sales opportunities beyond your booth? Maximize your involvement with the NEFEC by participating in one of the many Strategic Marketing Opportunities.
 

   
 

 

2016 Exhibitor Information and Rates 

 
The NEFEC Trade Show has all major fire service suppliers in attendance. The 300+ attendees rely on the show to get on the spot answers to their questions from company experts.
 

2016 Trade Show Fees

Option
Includes
Rate
Trade Show Exhibit
Breakfast, lunch, coffee breaks and evening functions for up to 2 representatives. Necessary tables, chairs & hydro for exhibit. Exhibit placement based on first come first serve basis.
$678.00
($600.00 + $78.00HST)
Truck Exhibit Space
Truck exhibit space - April 1 & 2
$339.00
($300.00 + $39.00HST)
Custom Trade Show Exhibit
Contact Shelley Molica at 905-426-9865 
or shelley.molica@nefec.ca to discuss rates and availability for a custom exhibit configuration.
Daily Meal Rate for Additional Staff
Breakfast, lunch, coffee breaks and evening function for one additional staff for the two days of the trade show.
$169.50
($150 + $19.50HST)
Additional Banquet Ticket
3-Course Banquet with entertainment on Saturday, April 3rd
$73.45
($65.00 + $8.45HST)

NEFEC 2016 Prospectus

Trade Show Date & Exhibit Hours
Friday, April 1, 2016 - 4:00pm to 9:00pm
Saturday, April 2, 2016 -9:00am to 4:00pm
 
Trade Show Management

c/o Ontario Association of Fire Chiefs
Shelley Molica, Trade Show Manager
905-426-9865 ext. 221
Toll Free: 1-800-774-6651
Email: shelley.molica@nefec.ca

It is the responsibility of the exhibitor to ensure that displays are open and staffed between the show hours. 

Display materials may not be removed until the end of the show at 4 pm on April 2.  Failure to comply with this ruling will result in a $250 penalty invoiced to the company following the show and no further participation in future shows.

Trade Show Move In
 
Display Set-up:  Friday, April 1, 2016 from 10:00am – 4:00pm
Exhibitor vehicle move in will be on Friday, April 1, 2016 starting at 8:00am

Vehicles will be directed in according to the order determined by NEFEC staff. 
 
All displays must be ready at 4:00 pm on Friday, April 1, 2016. 
 
Exhibitor registration and display move-in and set-up will begin at 10:00 pm on Friday, April 1, 2016 in the lobby of the Best Western.
*Volunteers will be available to assist with materials handling.
 
Exhibitor set up will close at 4:00 pm on Friday, April 1, 2016 and all exhibitors are to be completely set up in their designated display(s) by this time. 
 
Trade Show Move Out
Saturday, April 2, 2016 from 4:00pm – 10:00pm
 
It is the responsibility of the exhibitor to ensure that displays are cleared and all exhibit materials are removed from the exhibit area between 4:00 pm & 10:00 pm on Saturday, April 1, 2016 but no sooner.
 
Insurance and Safety
While every precaution is taken to safeguard exhibits, Show Management and The Best Western do not assume responsibility for the safety of exhibits against robbery, fire, damage, accidents or any cause whatsoever, whether during move in, show time or move out periods.  In all cases, exhibitors must insure their goods and exhibits against such losses.  Entry into storage and loading areas is at the exhibitor’s risk. 
 
Show Management and The Best Western do not assume responsibility for personal injury due to accidents of any cause whatsoever.
 
Liability and Indemnification
Exhibitors are responsible for any and all damage to The Best Western facilities and equipment, whether caused by transportation, installation or dismantling of displays, posters, signs; whether this damage is caused by those in attendance, or the exhibitor’s employees and/or guests.
 
Show Management and the Best Western will not be responsible for loss and/or damage or injury, no matter how caused, to exhibits, merchandise, or personnel, while such are on the property of The Best Western.
 
The Exhibitor (Lessee) agrees that they will indemnify and save harmless at all times the Show Management and The Best Western from all claims, demands, suits, or actions of any kind, including claims or rights created by statute for loss, expense, damage, or injury (including death), to persons or property, caused or contributed to by reason of the exhibitor’s occupation of the exhibit space, or by any act or omission of the exhibitor in connection with their delivering, setting up, or dismantling their exhibit, or be reason of the exhibitor failing to comply with provisions of this agreement. 
 
The exhibitors shall provide their own comprehensive public liability insurance and proof must be provided to Show Management prior to Show set up.
 
Trade Show Conduct
The exhibitor agrees to use the said space solely for the display and/or sale of his product and/or service manufactured, distributed or sold as a bona fide sales agency (incorporated with the laws of Canada as such).
 
He/she agrees not to sublet, assign or share any part of the exhibit space with any other manufacturer; distributor; wholesaler; jobber; sales agency or person or to allow orders to be taken within the exhibitor’s space by any person other than the exhibitor’s own employees or agents.
 
Exhibitors are responsible for and agree to make good any damages to the building or Show equipment caused by their occupation of the space.
 
Displays must be staffed at all times during the Show hours and alcoholic beverages are not to be served.
Exhibitors are not to accost attendees in the aisle or in other exhibitor’s displays.  Any breach of this regulation will be dealt with severely.
 
Handouts of promotional material or product are strictly prohibited outside the confines of your exhibit space.
Photographing another exhibitor’s display is not permitted without consent of the exhibitor.  In addition, exhibitors are reminded that visiting other displays is by invitation only and are requested to observe this fundamental courtesy at all times.
Violation of any of the above mentioned conditions could result in the immediate cancellation of the exhibitor’s contract and all funds due or paid will be forfeited, and will result in immediate eviction from the show.
 
Cancellation by Exhibitor
In the event of a cancellation by an exhibitor, after March 1, 2016, Show Management shall retain the exhibit fee unless a suitable replacement exhibitor can be found to purchase the space.   There will be an administrative fee of $100.00 for all cancellations. All cancellations must be received in writing. No refunds will be given after March 15, 2016.
 
Please note that completing registration online indicates that you have read and agreed to the following Terms and Conditions as outlined in this Exhibitor Prospectus and as follows:
 
Terms and Conditions
Terms and Conditions of Contract between the Exhibitor and the NEFEC.  ("Management")
 
1. Management reserves the right to alter or change the space assigned to the Exhibitor. Management further reserves the right, at its sole discretion to change the date or dates upon which the show is held, or to cancel the show, and shall not be liable in damages or otherwise by reason of any such change or cancellation, other than to refund in full any amounts paid by the Exhibitor to Management.
 
2. The Exhibitor shall comply with all rules and regulations by Management for the show and agrees that Management’s decision to adopt and enforce any such rule or regulation shall be final and binding.
 
3. The Exhibitor is responsible for compliance with all applicable law, bylaw, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply.
 
4. The Exhibitor shall indemnify and hold Management harmless from and against any loss, injury or damages whatsoever suffered by Management as a result of the Exhibitor’s failure to comply with the terms and conditions of this contract or as a result of the Exhibitors participation in the show, including without limitation, any third party claim against Management with respect to loss, injury or damage sustained or suffered by any other exhibitors, the owner of the building, attendees of the show, and their respective directors, officers, agents and employees.
 
5. This contract may be canceled by either party provided written notice is received by the other by March 1, 2016, in which case all monies paid by the Exhibitors will be refunded less an administration fee of $100 per display. If the Exhibitor cancels after such date, it will be responsible for the full contract price.
 
6. Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if, in Management’s opinion, their conduct or presentation is objectionable to Management or to other show participants.
 
7. Exhibitor’s display must comply with all requirements of Management and of the owner of the building, including maximum height requirements. The Exhibitor must provide at least one, and not more than two staff per display/marketplace, to maintain display during show hours. The Exhibitor agrees to confine its presentation to the contracted space only.
 
8. All goods shipped to the show must be clearly marked with the name of the Exhibitor and the number of the display space. Goods must not be shipped to the show with any shipping charges to be paid on arrival as any such goods will not be accepted by Management. Management assumes no responsibility for loss or damage to the Exhibitor’s goods or property either before, during or after the show.
 
9. In consideration of the Exhibitor’s participation in the show, the Exhibitor hereby releases Management, its directors, officers, agents and employees from any and all claims, losses, or damages whatsoever suffered or sustained by the Exhibitor in connection with its participation in the show, including, without limitation, any claims for loss or theft of property, personal injury, or loss of business or profits, whether arising from any act of Management or otherwise.
 
10. The Exhibitor is responsible for the placement and cost of insurance relating to its participation in the show. The Exhibitor shall carry liability insurance of $2 million with a $500 deductible, as well as such additional insurance as may be required by Management. The Exhibitor agrees to furnish to Management, certificates of insurance pertaining to all policies of insurance carried by the Exhibitor together with satisfactory evidence from the insurers of the continuation of such policies. If the Exhibitor fails to comply with any of the foregoing, in addition to any other rights or remedies available to Management at law or under this contract, Management shall have the right to take possession of the display space for such purposes as it sees fit and the Exhibitor will be held liable for the full contract price for the said space.
 
11. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the show or a penalty of $250.00 shall be paid and the exhibitor will not be allowed to participate in any further NEFEC shows. The Exhibitor agrees to remove the exhibit, equipment and appurtenances from the show building by the final move out time. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by Management.
 
12. The Exhibitor will comply with the rules and regulations of any unionized contractors, which may be selected by Management to service the exhibitors. Any dispute between the Exhibitor and any such contractor or union representative will be referred to Management for resolution, whose decision shall be final and binding on all parties.
 
13. Management reserves the right to cancel this contract and to withhold possession of the space or to expel the Exhibitor there from if the Exhibitor fails to comply with any terms and conditions of this contract or the show rules and regulation, in which case the Exhibitor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting Management’s other rights and remedies at law under this contract as a result of such failure to comply.
 

Forms

 
 
   

 

Strategic Marketing Opportunities

 

With the generous support of sponsors we are able to offer attendees top notch guest speakers, entertaining evening functions, delicious food, and more. The Strategic Marketing Opportunities at NEFEC 2016 will help you engage the customers you need to grow your business. Conference sponsorships are powerful opportunities to gain competitive edge, maintain customer loyalty and achieve your marketing goals. Whether you choose one of our pre-determined packages or would like to create your own custom program to fit your specific needs, our strategic marketing opportunities will help you focus directly on your desired audience.

The staff and committee members of the NEFEC are working diligently to save you money on the exhibit space, overnight accommodations and business travel time. It is our hope that exhibitors will reinvest the extra funds in the strategic marketing opportunities and take your marketing and sales beyond the booth. 

Strategic Marketing Package Inclusions

Each NEFEC Strategic Marketing Opportunity includes the following benefits:
 
  • First choice of booth location at the event venue,
  • Electronic copy of the 2016 conference registration list with contact details,
  • Recognition on the NEFEC website with direct access to company website,
  • Signage at the event,
  • Opportunity to provide a delegate bag insert,
  • Use of the NEFEC logo. Upon creative approval by OAFC office.
2016 Strategic Marketing Opportunity Packages
Option
Rate
Networking Reception
Friday, April 1st
$4,000.00
Banquet
Saturday, April 2nd
$5,000.00
Saturday Entertainment at Banquet
Includes option of introducing entertainment
$1,500.00
Conference Breakfast
Available Friday, April 1st,  Saturday, April 2nd and Sunday, April 3rd 
$1,000.00 per breakfast
Conference Coffee Break
Available AM & PM on Friday, April 1st and Saturday, April 2nd
$500.00 per break
Conference Lunch
Available Friday, April 1st and Saturday, April 2nd
$1,500.00 per lunch
Delegate Gift
Includes gift given to registered attendees
$2,000.00
Guest Speaker
Includes the option of introducing a speaker in the general session
$500.00
Outdoor Truck Display
Includes parking a fire vehicle directly in front of event entrance for duration of event
$750.00
Companions Program
Includes two off-site daytime activities on Friday, April 1st  and Saturday, April 2nd for spouses in attendance
$1,000.00

If you are interested in sponsoring any element of the conference download the following application form and select the option you wish to sponsor and submit to the Shelley Molica, Trade Show Manager by email to shelley.molica@nefec.ca or by fax to 905.426.3032.

 
Please note: Strategic Marketing proposals will be negotiated on a first-come, first-serve basis.
 
Questions can be forwarded to Shelley Molica, Trade Show Manager at 905.426.9865 x221 or by email to shelley.molica@nefec.ca
 
 
   
 
 
Sponsors
 
With the generous support of sponsors we are able to offer attendees top notch guest speakers, entertaining evening functions, delicious food, and more.
 
The Northeastern Fire Education Conference would like to thank the following companies & organizations for their generous support of the 2016 Northeastern Fire Education Conference!

Networking Reception
Sponsor
 
Keynote
Speaker Sponsor

Pre-Banquet Cocktail Reception

            
Road to Mental Readiness Program
Title Sponsor

Delegate Gift Sponsor

Temiskaming District
Mutual Fire Aid Association
 
Nipissing/East Parry Sound
Mutual Aid Association
 
Cochrane District Mutual
Aid Association
 
Muskoka Fire Chiefs
Association
 
Algoma District Mutual
Aid Association
 
   
 
Agenda
 

Friday, April 1, 2016

10:00 – 16:00
Setup & Registration
16:00 -   21:30    
Trade Show Open
19:00 – 21:00     
Welcome Meet & Greet (Networking) Reception 

Saturday, April 2, 2016

8:00 – 13:00
Education Conference
9:00 – 16:00       
Trade Show
16:00 – 17:00
  Trade Show Tear Down  
18:00
  Banquet Reception and Banquet (ticket required)  

 


   

 

 
Trade Show Floor Plan
 

2016 Exhibitor List

Booth  # Company
1
Provix
2
Metz Fire & Rescue
3
Krown Corporate/Krown Rust Control
4
VFIS
5
Fort Garry Fire Trucks
6
Lightning Equipment Sales
7
PPE Solutions Inc.
8
Reserved
9
SafeDesign Apparel
10
A.J. Stone
11
A.J. Stone
12
A.J. Stone
13
A.J. Stone
14
Inservus Management Systems
15
Carrier Centers Emergency Vehicles
16
Arnprior Fire Trucks
17
Darch Fire Inc.
18
Darch Fire Inc.
19
Code 4
20
Asphodel Fire Trucks
21
M & L Supply
22
Scott 
23
Depenadble Emergency Vehicles
24
Depenadble Emergency Vehicles
25
Depenadble Emergency Vehicles
26
Acklands Grainger
27
Acklands Grainger
28
Fire-Alert
29
Novacks Uniforms
30
Canadian Safety
31
Canadian Safety
32
Fire Fighting in Canada/Firehall Bookstore
33
Fishers Regalia
34
Whelen
35
FFAO
36
Sani-Gear
37
Govdeals
38
Angus Fire
39
Innotex
40
SPI Health and Safety 
41
SPI Health and Safety 
42
Draeger Safety Canada Ltd.
43
Uniform Uniforms
Outdoor Displays
DriveWise
Dependable Emergency Vehicles
Carrier Centers Emergency Vehicles
   

Hotel Accommodations

Main Conference Hotel – Best Western Hotel & Conference Centre


Phone: 705-474-5800 OR 1-800-461-6199
Address: 700 Lakeshore Drive, North Bay, ON, P1A 2G4

Website: http://www.bestwesternnorthbay.com/
 

Total Rooms Available: 120

$129.99 – Standard Room includes 2 double beds or queen bed with pull-out couch
$139.99 – Business Plus Room includes queen bed with pull-out couch and work station
$149.99 - King Room includes king bed with sitting area and desk
 

The Best Western will now host all presentations, the trade show and evening functions. The larger, newly renovated space can comfortable accommodate more attendees and trade show booths. It’s central location on Lakeshore Drive is steps away from overflow hotels, restaurants and attractions.  

Located directly across from Lake Nipissing, the recently renovated Best Western Hotel & Conference Centre is the largest meeting and convention hotel in the city and is situated close to shopping, dining and entertainment options, making it perfect for business and leisure travelers alike.

As the only full-service hotel on Lakeshore Drive – the Best Western offers guests everything they need for an unforgettable stay. As a guest you will experience new Simmons Felicity Pillow Top mattresses, plush linens, North Bay's fastest free high-speed Internet access, largest indoor hotel heated pool, spa, exercise facility with brand-new Precor equipment, new flat screen television, new single cup coffee maker in all guest rooms. You will also enjoy two fantastic on-site restaurants including Fab Lounge and Fariona Restaurant (http://www.bestwesternnorthbay.com/restaurants.asp). 

Due to the close proximity of over flow hotels to the main conference hotel we will no longer be offering shuttle service.

Additional Accommodations


Comfort Inn North Bay Lakeshore
Distance from Conference Hotel: 130 meters, 1min walk
Address: 676 Lakeshore Drive, North Bay, P1A 2G4
Phone: 705-494-9444 OR 1-877-449-4484
Website: http://lakeshore.comfortnorthbay.com/index.asp

Rate: $112.99 for standard room with one queen or $119.99 for two double room. Rate includes complimentary breakfast and high speed internet
Total Rooms Available: 62
 


Travelodge North Bay Lakeshore

Distance from Conference Hotel: 87 meters, 1min walk
Address: 718 Lakeshore Drive, North Bay, ON P1A 2G4
Phone: 705- 472-7171
Website: http://www.travelodge.com/hotels/ontario/north-bay/travelodge-north-bay-lakeshore/hotel-overview

Rate: $104.99 for standard room with two double beds or $114.99 for Queen or King Room. Rate includes complimentary breakfast and high speed internet.
Total Rooms Available: 30
 

 


Super 8 North Bay

Distance from Conference Hotel: 600 meters, 6min walk
Address: 570 Lakeshore Drive, Lakeshore Drive, North Bay, ON P1A 2E6 CA
Phone: 705-495-4551
Website: http://www.super8.com/hotels/ontario/north-bay/super-8-north-bay/hotel-overview

Rate: $109.99 two queen bed room
          $119.99 king room
          $119.99 two queen bed room with kitchen suite

Total Rooms Available: 30

 

 

 

Destination Overview

The Best Western & Conference Hotel is located at 700 Lakeshore Drive, North Bay, ON, P1A 2G4.

(If the map does not load, please refresh your screen or press F5 on your keyboard)

 

 

For recommendations on places to eat and things to see and do visit the North Bay Tourism website at http://www.cityofnorthbay.ca/visiting/
 
 

   

Contacts

For information about exhibiting and sponsorship opportunities at the Northeastern Fire Education Conference Trade Show, please contact the Show Manager, Shelley Molica at 905-426-9865 x221 or at shelley.molica@nefec.ca
 
 
   

Registration

For information about exhibiting and sponsorship opportunities at the Northeastern Fire Education Conference Trade Show, please contact the Show Manager, Shelley Molica at 905-426-9865 x221 or at shelley.molica@nefec.ca